Published in jan/feb issue 2000 CHINESE SHAR - PEI CLUB OF AMERICA, INC. BOARD OF DIRECTORS TELECONFERENCE BOARD MEETING WEDNESDAY, DECEMBER 1, 1999
The meeting of the Board of Directors was held via teleconference and called at 800 p. m Central Standard Time. The following members were in attendance: President Jocelyn Barker, Treasurer Kay Rosenberger and Secretary Georgette Schaefer; Eastern Directors: Romana Arnold, Ann Hickman, and Gail Garrison; Central Directors: Jo Ann Leistner, Deb Cooper, and Bryan Timby; Western Directors: Darlene Wright, Shirley Rafferty, and Marilyn Vinson. Bert Hickman was invited to attend the meeting, as he will be President as of Jan. 1st, 2000.
President Jocelyn Barker called the meeting to order at 8:04 p.m. Central Standard Time
Treasurer’s Report: Kay reported that the Club has $104,000 in the Show & General fund, but, we currently owe $10- 12,000 for the publishing of the Sept/Oct Barker and we also owe for the printing and publishing of the Nov/Dec Barker, which is usually between $20-25,000
Secretary’s Report: Georgette Schaefer requested from the Board a motion to destroy the ballots from the August 1999 election. Discussion was held and a motion was made by Deb Cooper and seconded by Marilyn Vinson that the CSPCA retain the ballots until the last day of the second month of the issue of The Barker of which the results are published. Bryan Timby called for the question. Motions passed unanimously
Membership Drive: Cathi DiGiacomo requested discussion on a discount to members who renew for more than one year. This would alleviate some paperwork A motion was made by Bryan Timby and seconded by Georgette Schaefer that the CSPCA offer a $5.00 discount on a two or more year membership when renewal is submitted at the same time. Deb Cooper called for the question. Motion passed unanimously.
Affiliated Clubs Committee: Discussion was made on disbanding the Affiliated Clubs Committee. The Affiliated Club Committee was originally created to monitor affiliated clubs. This was never popular with the clubs as the Affiliated Clubs Committee was pointing out the rules that should be followed. Now that AKC has their set of rules for licensing clubs there is really not a lot that CSPCA can offer an affiliated club and certainly not a lot of control that we can have over one. Kay Rosenberger suggested that the regional directors send out a quarterly newsletter to the clubs to keep them informed on Board meetings. These clubs are now considered licensed specialty clubs since CSPCA is associated with AKC. A motion was made by Kay Rosenberger and seconded by Romana Arnold to disband the Affiliated Clubs Committee. Motion passed unanimously Romana Arnold requested that all the information regarding the affiliated clubs be sent back to her.
AKC Request: Mary Beth O’Neill with AKC would like a list of mentors for the breed. AKC is trying to set up a mentor program and would like to get the program going by the first of the year. Discussion was held on what names are on the current list. Jocelyn stated that the original list was set up with the AKC judges requirements to apply for a license. The Board agreed to give the list to AKC and to update it as soon as possible.
Ernest Albright Memorial Recognition: Discussion was held on what type of recognition the CSPCA should institute for Ernest Albright. Darlene was asked if she and her mom had any particular ideas for the recognition program. They stated that they did not have any particular request. Bryan Timby offered to write up a grant sponsoring one or more juniors to Westminster in recognition of Ernest Albright. Bryan will present it to the Board at the next meeting.
The Barker: Jocelyn has asked Jo Ann Redditt be available for part of the conference call to address Barker issues. Jocelyn gave the board an overview of the issues that we might like to ask Jo Ann Redditt about. (1) Budget, (2) working with agent Chris Frederick's on finding a new printing company (3) office of publication, (4) print the ballot on a page rather than the back of the address sheet. Discussion was held on the location of the office of publication, and what that entails. A motion was made by Darlene Wright and seconded by Georgette Schaefer that we leave the Barker’s office of publication as it stands currently. Bryan Timby called for the question. Motion passed unanimously. Jo Ann Redditt was put on-line. She has talked with the Agent, Chris Fredericks, and has agreed to put the Barker on disk to present to the current printer. This will save us between 5-10%. With this new procedure, camera-ready ads from members will have to be sent in on disk. Other changes will include black and white pages being printed on offset paper starting with the Jan/Feb issue. Color will still be printed on glossy paper. Jo Ann will also have to enforce late fees. There will be an announcement in the January/February issue of The Barker enforcing deadlines. Discussion was held and it was decided that we should give specific numbers on the breakdown of what it costs to print The Barker to the membership. Kay Rosenberger volunteered to write an article for the Barker on what it costs to prepare and print an issue. We have to get more members or we are going to lose The Barker. Membership is what is keeping the Barker going.
Jo Ann stated that it costs approximately $30 per black and white page to print. So when a member sponsors a page they are really keeping the Barker in print. Jo Ann was asked if she had any recommendation on replacing Robert Hall as Barker Liaison. Jo Ann recommended Jocelyn Barker. For content purposes, one liaison should be a board member. A motion was made by Darlene Wright and seconded by Romana Arnold that the Board appoints Jocelyn Barker as the new Barker Liaison. Bryan Timby called for the question. Motion passed unanimously. Darlene Wright thanked Jo Ann Redditt for all her hard work and dedication to the Barker and the Club. Jo Ann suggested that we look at all options to save the Barker. The board and Bert Hickman held discussion on specifics of Jo Ann's suggestions. This subject will continue at the next Board meeting. Jo Ann left the conference call.
Financial Report: Kay reported on the 1998 and 1999 National Specialty results. Board members received this document in the mail. Regarding the 1998 Specialty, what is remaining outstanding is $450 of uncollected trophy donations. Kay reported that both 1998 & 1999 Specialty results have been completed. Kay also pointed out that the trophy income for 1999 was $7000 and the trophy expense was $9500 and that CSPCA policy requires the cost of trophies not exceed the amount of donations. Discussion was made regarding the rules and regulations of the National Specialty shows. Cathi DiGiacomo’s committee is developing a book on the rules and regulations
Judges Selection Committee: Jocelyn said that she would contact Mo Tomlinson and Alice Pool regarding serving on the Judges Selection committee. Marilyn Vinson asked about the current judges list that is in the Barker—a member can choose any judge on the list or can choose any one not on the list for their vote.
National Show Committee: Discussion was held on the percentage of profit made by the host club regarding hosting the National Specialty. Kay reported that currently the host club receives 10% of net profit but that does not include certain items. With the new committee the host club will not be doing as much work. This issue of percentage of profit will be tabled until the next meeting in 2000.
2000 Nationals Update: Gail Garrison updated the board on the 2000 Nationals. Deb Cooper will check on the Rescue Parade. Discussion was held on the various issues of putting Nationals together. Gail feels all is going well.
Top Dog Chair: Discussion was held on who was interested in the position. Kay supplied an overview of what the position entailed to Chuck Suda and Cyndi Skinner. A motion was made by Jo Ann Leistner and seconded by Darlene Wright to appoint Chuck Suda as the Top Dog chair. Motion passed unanimously. Kay will work with the Top Dog chair regarding the local clubs applications. Kay has requested from AKC not to approve any shows without officer’s signature. Kay also talked with AKC regarding regional specialties. The board agreed that local clubs could hold one regional specialty per cluster of shows. Kay will send out a letter to all clubs regarding this information.
Vice President: Robert Hall has resigned his position. Jocelyn discussed this with Bert Hickman and Bert has suggested that Romana Arnold replace Robert Hall in the Vice President’s position. A motion was made by Darlene Wright and seconded by Bryan Timby to appoint Romana Arnold to complete the term of Vice President. Motions passed unanimously
Eastern Director: Bert recommended Barbara Byse to fill the term vacated by Romana Arnold who is now Vice President A motion was made by Georgette Schaefer and seconded by Romana Arnold to appoint Barbara Byse to fill Romana Arnold’s term till the end of 2000 as Eastern Director. Motions passed unanimously.
President’s Group: Discussion was made on appointing a member to run the President’s Group. A motion was made by Darlene Wright and seconded by Marilyn Vinson to appoint Bryan Timby to chair the President’s Group for one year. Motions passed unanimously.
Committee Reports from Chairperson: Jo Ann Redditt would like this information from these chairpersons to print in the Jan/Feb or March/Apr issues of The Barker. Usually these reports are in the Barker prior to the National Specialty.
Job Descriptions for Board Positions: The Board members should write their own descriptions and Kay will check to see if Bob has anything in his Procedures Manual on job Descriptions Lengthy discussion was held on how to better keep the membership informed and the Board accessible. A suggestion was made that the Board members could present a photo and a biography about themselves to reintroduce themselves to the membership through the Barker.
Versatility Awards Committee: This award would be given to a dog with more than one title in different areas. Board discussed this committee and asked Jocelyn to contact Jim Carter to head this committee.
ROM Performance Award: Jane Good is working on this award.
Specialty Points at Regional Shows: Discussion was held on the current point system. Chuck Suda will write up a report to be published in The Barker on the current point system.
Ethics Committee: The Board has not received any information on what is being put together regarding a Code of Ethics form. Deb Cooper has reviewed some information on the committee’s work in progress and will get in touch with Rev. Klessig to see what else he has in progress. Marilyn Vinson informed the Board that Linda Trustman has been the subject of a Bench Show Hearing by the Arizona CSPC.
Judges Selections: Discussion was made on submitting the top five to eight selected judges to the membership, then the membership will vote on only those top judges for Nationals— first nominate and then vote. Cathi suggested to the board that there be a time limit on judges judging prior to their assignment at Nationals. A motion was made by Jo Ann Leistner and seconded by Shirley Rafferty that as part of our requirements we ask judges not to judge Chinese Shar-Pei six months prior to our National Specialty. Motion passed with Ann Hickman and Darlene Wright abstaining. Cathi also requested from the Board that she be able to write, send out and receive all judges’ contracts regarding the National Specialty. Lengthy discussion was made on this subject. A motion was made by Bryan Timby and seconded by Marilyn Vinson that the Show Chairman handles all contracts except for the Futurity/Maturity contracts. Motions passed unanimously.
Entry Fees: Discussion was made on why the Board had increased the fees during the last Board meeting This was to take effect for the Nationals 2000. A motion was made by Ann Hickman and seconded by Bryan Timby that we rescind the motion from the last Board meeting on the entry fee increase for 2000 & 2001 Nationals. Motion passed unanimously. A motion was made by Bryan Timby and seconded by Deb Cooper that the following fees for the 2000 Nationals will be:
$35.00- 1st entry of each dog in Regular and Non-regular classes
$25 00 - 2nd entry of each dog in Regular and Non-regular classes
$25.00 - all Puppy classes (6-9, 9-12, 12-18)
$25.00 - all Puppy Sweepstakes #25.00 - Futurity/Maturity
$5.00 -Junior as separate entry
No Charge -Juniors as a second entry
Shirley Rafferty called for the question. Motion passed with Jo Ann Leistner opposed.
A motion was made my Shirley Rafferty and seconded by Bryan Timby that the teleconference meeting be adjourned. The motion passed unanimously. (11:43 p.m. Central Time)
Respectfully Submitted, Georgette Schaefer, Secretary