Minutes of the Meeting
of the Board of Directors
by Teleconference
April 21, 2004
The President, Karen Kleinhans was at her home in Pawnee, Illinois and
the Secretary was at her home in Alexandria, Virginia.
All Board members were in attendance: Karen Kleinhans, President; Jeff
Mauk, Vice President, Jo Ann Redditt, Secretary; Marilyn Currey, Treasurer;
Mike Lauer, Eastern Director; Dorothy Schuerman, Central Director; Bob
Rosenberger, Western Director; and Directors At Large, Beverly Wall, Debby Smith, Gail
Garrison, Alan Klessig, Grace Fritz, and Deb Cooper.
Non-voting members present were: Jerry Doka, Berkshire Spur CSP Club;
Janet Saporito, Southeastern Keystone Club; Lee Arnold, AKC Delegate; Randie
Blumhagen, CSPC of Raritan Valley ; Alice Fix, Centennial CSP Club; Cyndi
Skinner, Harmony Bay CSP Club; Roy Anderson, Membership Chairman and Sue Anderson,
Webmaster; Deb Taylor, Northern Washington Club; Jessica Lurkins, Charleston SC
CSP Club; Dee Dee Wells, Northern Washington CSP Club; Nancy Bergeron,Star of
the North CSP Club and Marilyn Vinson, Arizona Club of Phoenix.
The meeting was called to order at 8:17 EDT by President Karen Kleinhans.
A motion was made by Alan Klessig and seconded by Grace Fritz to approve
the minutes of the March 16, 2004 Executive Session. The vote was unanimous
in the affirmative by a voice vote.
A motion was made by Bob Rosenberger and seconded by Alan Klessig to
approve the minutes of the April 5, 2004 Executive Session. The vote was
unanimous in the affirmative by a voice vote.
A motion was made by Deb Cooper and seconded by Debby Smith to approve
the minutes of the April 21, 2004 Board Meeting. Bob Rosenberger requested that
the minutes include a statement that the Audit Committee recommended that
either a review or a full audit as suggested by Sample and Bailey of Colorado
Springs be undertaken by the Club. The vote was unanimous in the affirmative
with the inclusion of the addition to the minutes.
Report of President: No report
Report of Secretary: No report
Report of Treasurer
A complete report of 3/26/04 through 4/6/04 was sent to all Board members
from the Treasurer. Bank balances for the following accounts were as
follows: General Account, $71,141.54; Rescue Accou nt, $6,398.95; Show Account,
$28,174.97.
Alan Klessig made a motion to approve the Treasurer's Report, Beverly
Wall seconded and the vote was unanimous in approval by a voce vote .
Committees
Policy and Procedures Manual
Re: National Specialty Judges' Selection - regarding the wording in
the PPM, Alan Klessig made a motion and Marilyn Currey seconded to delete the
section referring to the 2000 motion which is no longer applicable. The vote
was unanimous in approval of the motion.
Re: AKC Delegate - Gail Garrison made a motion to approve the
verbiage in the final draft of the Delegate description as submitted to the Board and
AKC, Alan Klessig seconded the motion and the vote was unanimous in the
affirmative.
Unfinished Business
2005 and 2006 National Specialties
After discussion, a motion was made to grant Harmony Bay CSP Club as Host
Club for the 2005 National Specialty in Vancouver, Washington.
With the approval of the Board, President Karen Kleinhans read the letter
from Mr. Douglas Hymen in which he recommended that "the CSPCA reinstate Mr.
Barker's membership conditioned upon the payment of all back dues and to
clarify in the Lifetime Membership status and these issues by an ammendment to the
Constitution and Bylaws of the Parent Club. "
The Board voted to accept Mr. Hymen's recommendation through a motion by
Marilyn Currey and seconded by Grace Fritz to calculate for any Lifetime
Member's spouse the amount of dues owed; that the Board send a bill with a letter
of explanation expecting that these dues be paid within 30 days. Upon
payment, the Lifetime Member's spouse will be reinstated and continue as a CSPCA
member with no lapse in membership. The motion was passed with Gail Garrison
voting against the motion and Deb Cooper abtaining.
A motion was made by Dorothy Schuerman and seconded by Bob Rosenberger
that the fees set for spouses of Lifetime Members be $5.00 annually pending the
approval of the revision of current Bylaws. The motion passed unanimously.
Debby Smith made a motion that Bob and Kay Rosenberger's individual
Lifetime Memberships and rights stand unaffected by a previous motion regarding
20-year requirements. The vote was unanimous with the exception of Bob
Rosenberger abstaining.
Debby Smith reported that upon her check with the consultant, she
recommends that the Board check with our attorney, Ed Sledzik, to determine what is
needed as far as an authorization to list members on a membership roster on the
website.
New Business
Regarding Ann Cookson's membership and missing payment receipts, Karen
checked with Jocelyn Barker as to whether Ann was a member in good standing and
entered the Futurity/Maturity in 2003. Because of Jocelyn's well-kept
records, it was determined that Ann had paid her dues, did exhibit in
Futurity/Maturity last year and thus has been and remains a member in good standing.
Alan Klessig made a motion and Dorothy Schuerman seconded to adjourn the
meeting. The vote was unanimous in the affirmative.
The meeting was adjourned at 9:55 p.m. EDT.
Submitted by Jo Ann Redditt, Secretary