Minutes of the Meeting
of the Board of Directors
by Teleconference
January 22, 2004

    The President, Karen Kleinhans was at her home in Pawnee, Illinois and the Secretary was at her home in Alexandria, Virginia.

    All Board members were in attendance:  Karen Kleinhans, President; Jeff Mauk, Vice President, Jo Ann Redditt, Secretary; Marilyn Currey, Treasurer; Mike Lauer, Eastern Director; Dorothy Schuerman, Central Director; Bob Rosenberger, Western Director; and Directors At Large, Beverly Wall, Debby Smith, Gail Garrison, Alan Klessig, Grace Fritz, and Deb Cooper.

    Non-voting members present were:  Jessica Lurkins, Charleston CSP Club of South Carolina; Jerry Doka, Berkshire Spur CSP Club; Marilyn Vinson, Arizona Club of Phoenix; Alice Fix, Centennial CSP Club; Cyndi Skinner, Harmony Bay CSP Club; Roy Anderson, Membership Chairman and Sue Anderson, Webmaster; Bob Pardon, Greater Chicagoland Club; Deb Taylor, Northern Washington Club and Nancy Bergeron, Star of the North Club.

    The meeting was called to order at 8:05 EST by President Karen Kleinhans.

    There were no minutes to be approved.

President's Report
    The Board discussed various insurance carriers as options for Bob Rosenberger to include in his research.

Secretary's Report
    There was a discussion on the nominations received by both the former and current Secretary, as well as the shipment of nine boxes sent from Susan Lauer (former Secretary) to Jo Ann Redditt (current Secretary).

Treasurer's Report
    Marilyn Currey has not received a complete accounting from the previous Treasurer, so she worked from the stated November balance of $65,000 and will continue to get material from Lynn and have a more complete report for us in the near future.  The bank has opened the new account and Marilyn has the checkbooks and deposit slips.

Committees

Ernest Albright Junior Handler Grants
    Junior Advisor Cyndi Skinner reported that we had two applicants this year:  Sarah Albers applied for the Westminster Grant and Savannah Skinner applied for the National Grant.  Both young women have met the qualifications including wins, representation and grade point average.  A motion was made by Deb Cooper and seconded by Alan Klessig that the Board award the Ernest Albright grant to Sarah Albers for expenses to Westminster 2004 and to Savannah Skinner for expenses to this year's Nationals. 
All Board members were present and all voted in the affirmative.

Policy and Procedures Manual
    Chairman Bob Rosenberger presented several  changes/updates for the PPM which were discussed and approved.  Grace Fritz made a motion to approve the wording changes to the PPM or updating of motions for: Bonding, AKC Gazette Breed Columnists, Board of Directors E-mail List and CSPCA DNA Data Bank
and Deb Cooper seconded the motion.
In Favor:  Jeff Mauk, Jo Ann Redditt, Marilyn Currey, Mike Lauer, Beverly Wall, Debby Smith, Gail Garrison, Alan Klessig, Grace Fritz, Deb Cooper
Abstain:  Bob Rosenberger

Invitational
    Chairman Alan Klessig made the motion for 2004 Nationals only that numbers will be kept from January 2003 through May 31, 2004 and the top 25 from those 17 months will be invited to the 2004 Invitational.
Deb Cooper seconded the motion.
The Board voted in the affirmative unanimously.
Alan made the motion to post the need for a volunteer on the CSPCA website.
Deb Cooper seconded the motion.
The Board voted in the affirmative unanimously.

Futurity/Maturity Ribbons
    After discussion, Grace Fritz made a motion to accept the Committee's proposal to eliminate all but Grand Futurity and Grand Maturity Dog and Bitch sire and dam ribbons.
Bob Rosenberger seconded the motion.
The Board voted in the affirmative unanimously.

Unfinished Business
Revised Rescue Guidelines
    As the final revision has only been e-mailed this afternoon and not all Board members had a chance to review them, it was decided to postpone a vote until the next Board meeting.

Printing Costs for the Carousel Fundraiser
    Grace Fritz has designed a raffle ticket for this fundraiser and Deb Cooper wanted to acknowledge Alpha Graphics, Inc. of Chicago who has volunteered to donate the printing costs of the tickets, so the Board did not have to approve printing costs.

Approval of New Members
    The new members printed in the November/December 2003 Barker could not be approved at this time because approval can only take place 60 days after the Barker is mailed.  This will take place at the next Board meeting.

Audit Ad Hoc Report
    Bob Rosenberger read a report he had just e-mailed to the Board, updating us on the Committee work.  It was decided that he should solicit more bids and Marilyn Currey would review the IRS Audit paperwork from last summer to help us determine what kind of audit we should/need to do.

New Business
    After much discussion concerning a letter received by Karen Kleinhans,  Mike Lauer made a motion that Karen should ask the Club Attorney Ed Sledzik to advise the Board concerning the letter from Mrs. Arnold.  Alan Klessig seconded the motion.
The Board voted unanimously in the affirmative.
    This led to further discussion on the concerns with the lapsed Directors and Officers insurance and the application forms we are in the process of completing. 
    Deb Cooper made a motion that relating to the application of our Directors' and Officers insurance that the form we currently have be completed by the President as follows:  the "yes" box for potential lawsuit is checked with an indication that says "see attached" with a copy of the letter from Romana Arnold attached to that application as the potential issue in order to afford us the opportunity to proceed.  Alan Klessig seconded the motion.
The Board voted unanimously in the affirmative.

The CSPCA Members' E-mail List
    After much discussion regarding the volume and tone of some e-mails on the CSPCA Members' Only e-mail list, it was determined that the Board would take a more active role in assisting Sue Anderson to moderate the list.  Bob Rosenberger made a motion to add the CSPCA Members' List Guidelines with the addition of the five posts per person per day limit to the Policy and Procedures Manual.  The motion was seconded by Marilyn Currey.
The following members voted yes:  Jeff Mauk, Jo Ann Redditt, Marilyn Currey, Mike Lauer, Dorothy Schuerman, Beverly Wall, Debby Smith, Gail Garrison, Alan Klessig, Grace Fritz and Deb Cooper.  Bob Rosenberger abstained.

Alan Klessig made the motion to adjourn.
Deb Cooper seconded the motion.
The Board Members voted in the affirmative unanimously.

The meeting was adjourned at 10:15 EST.

Submitted by Jo Ann Redditt, Secretary