June 24,
2003
CSPCA Board Meeting Synopsis
As usual, this is just from my notes and is not an official document of what
occurred at the meeting. Crossposting permission granted by author.
Board present: Kleinhans, Mauk, Lauer, Olds (she left early), Klessig,
Rosenberger, Schuerman, Smith, Garrison, Cooper and Fritz.
Guests present: Deb Taylor, Roy and Sue Anderson, Alice Fix, Jessica Lurkin,
Jerry Doka, JoAnn Redditt, Kim Albrecht and Romana Arnold.
Approved March and May minutes.
No Secretary's Report
Treasurer's Report: General Account $42,119.03; Rescue Fund $1718.89; Junior
Account $549.71; (I can't find my printout of the show account balance - kk).
Lynn reported we are getting closer to interest bearing accounts, and she has
successfully negotiated the waiver of the fees we were paying.
President's Report: Jeff Vidt, DVM will be our delegate to the AKC Parent Club
Health Conference in October.
Committees
By-Laws Ad Hoc: The Board expressed their gratitude to the committee for the
work done on this project, and will take their report under advisement.
PPM: Bob had submitted a packet of revisions in Houston which included:
Inclusion of the write up on the Parade of Rescues/Wall of Rescues with one
correction, removal of the line with says the National Rescue Chairperson shall
also make sufficient funds available for the start up cost (removed because it
had never been done that way.)
Wording for the CSPCA Members only email list was added (from the minutes when
this was originally approved).
By-Laws Ad Hoc Committee wording was added (from the minutes when this was
originally approved.)
The following addition to the Bids section was approved: All sole-source bids
must be on a written basis and follow standard practice as with other bids.
Public Education Brochures were added to the PPM as they are now approved and in
circulation per December minutes.
Audit Committee was changed to reflect its Ad Hoc status per the minutes when
that decision was made.
Annual meeting guidelines were added to the PPM. They had been handed out at
the last two meetings, it was felt a good idea to include them here.
National Specialty Show Judges Selection changes to the timelines were added,
per the minutes when they were approved.
Board of Directors Travel Fund was removed by vote at this meeting.
Award of Merit percentages were approved as per the minutes when it was raised
from 5 to 10%.
Under voting, the roll call vote was added from the minutes it was passed with
the following clarification that in the minutes the roll call listing will only
be shown when a unanimous vote was not obtained.
The CSPCA Website disclaimer was added to the PPM. Also the $25 ad rate to put
a Barker ad on the website was noted.
Top Dog awards…we discussed this for awhile and I didn't write down the wording
we ended up with, except I know it gives the BOW 25 points to go with the AOM
winners (it was the only "big winner" that got NO Top Dog points.)
Lifetime membership, wording was added as to how these are voted on.
It was agreed that the Articles of Incorporation should be in an addendum to the
PPM. It was also agree that the By-Laws should be included in the PPM
AKC Delegate, this was changed in the PPM to read just like in the By-Laws.
Some housekeeping approvals to correct grammar, set different headings.
It was actually a longer list than this, but some of the items didn't need to be
included, they were things Bob had found reference to in the minutes prior to
his being on the Board and he didn't know if they needed to be in the PPM
(things like the Parent Club Conference.)
Discussion was held about the show chairs manual…it was agree that this book
would eventually include guidelines regarding the sizing of national specialty
trophies "out of concern for safe transport, the CSPCA recommends the host
consider the size and weight of the trophies for a national specialty." This is
not a rule, but a guideline that can be included in the eventual manual.
It was also agreed that there would be time limits for non-voting board members
to speak during teleconferences, following the concepts of the annual meeting
guidelines.
Website Hosting Bids
Deb Cooper presented the work she had done and her recommendation based on the
bids that Webmagination be awarded the work for a fee of $35 per month (other
closest bidder was $50 per month and the third was $175 per month.) The
agreement has a 30 day right to cancel clause.
Barker Liaison Committee
Discussion on the need for this committee. It was decided to leave it in place
for now with Karen Kleinhans and Jocelyn Barker in place and to change the name
to Barker/Gazette Liaison Committee because JoAnn Redditt runs her Gazette
columns past this committee.
Versatility Committee
Paula Perry was approved to replace Lois Brown, who requested a replacement and
recommended Paula Perry. Our thanks to Lois for her hard work in getting this
committee set up and running so well.
Therapy Dog, Performance ROM, Hawaii/Alaska Top Dog
The Board regretfully accepted Marilyn Vinson's resignation from her committees
and Karen will put together "job openings" for the website and the members list.
Barker Printing Contract
Had previously been emailed to the Board and was approved.
T-Shirt Contract
After discussion and questions answered by Thad Taylor, the Board approved a 5
year contract with Northwest Designs to provide apparel with the national
specialty logo on it at our national events through 2005. The CSPCA will be
given 15% of sales up to $3000 and 20% of sales over $3000 including 30 days
before and after the event, and will not have the overhead of purchasing shirts
etc.
DNA Databank
The Board approved a DNA Databank Committee to research, develop and promote a
CSPCA DNA Databank.
Adjourned
My notes are not as complete as usual on this meeting, so there may well be
errors and omissions, but I'm sure other attendees can clear up any mistakes.
Karen Kleinhans