Synopsis

March 27, 2003 Board Meeting

Call to Order 8:19 CST

Board in attendance:  Kleinhans, Mauk, Olds, Lauer, Klessig, Cooper, Garrison, Fritz, Rosenberger, Evetts, Smith (absent: Gold)

Minutes for the February 17th meeting were approved.

No Secretary's Report

Treasurer's Report

Show account $34031.54, General account $44016.12, Junior account $438.01, Rescue account $3980.86

Lynn reported that we heard from the IRS on our audit, and all is fine and our non profit status is unchallenged.  She also reported that the funds should move to an interest bearing account in April.

Report of Committees

National Judges Selection: Due to an email error, a judge was left off the 2004 list that went to JoAnn Leistner.  The Board decided to contact the judge and see if they preferred the specialty the day before 2004 nationals, or if they wanted to be added to the 2005 ballot. 

Website: Discussion on the need to find a new server.  Deb Cooper will head up a committee that will research and put our website out for bids to servers who can meet our requirements.  Sue Anderson will be contacted regarding the needs of the website, space and language issues, etc.  Karen will ask for volunteers with knowledge in this area to assist Deb (the request will be on the internet members only list).

The following annual reports were approved by the Board for inclusion in the May/June Barker: Rescue, Obedience and Health Through Education.

Purina Parent Club Program: The club's members who participated earned $384.70 and the Board voted that this year these monies will be given to the Rescue Trust.  An equal amount has already been given to the Canine Health Foundation in our club's name.

Calendar: The calendar contest rules as submitted by William Clark were approved for the 2004 calendar.

2004 Nationals:  A discussion was held on potential trophies for 2004.  A Shar-Pei art theme is most likely, and Karen will be happy to accept and look at any ideas in this area that others may know of.

National Challenge Trophies:  Onofrio alerted us that AKC does not allow several of the Challenge trophies the club currently has (Junior Show, Sweeps, Futurity, Obedience).  Karen Burgess and Lee Arnold tried to find a source of accurate information when they were in the NY for the delegates meeting.  After several different people gave conflicting information, Karen B was finally sent the sections of the rules that AKC Events says pertain.  After reviewing them, there is still confusion.  The Board was undecided whether to retire these trophies, or offer them unofficially (not in the ring, not in the premium, not in the catalog).  The decision was put off since we won't have to offer them again until October 2004.  Karen will write a letter regarding this on letterhead and Karen Burgess has agreed to take the issue to the Show Rules Committee at a future delegates meeting.

Unfinished Business

By-Law Ad Hoc Committee wording for the Policy and Procedure Manual was discussed and decided upon:  By-Laws Ad Hoc Committee: An Ad Hoc Committee to be formed when needed to address any necessary revisions to the existing By-Laws.  A Board Member Liaison will be appointed to interface with a committee of members (no more than three whose role will be to develop ideas from the members) and a parliamentarian engaged to oversee the process.  The Board Liaison will interface with the Board, parliamentarian and committee.  All members should be familiar with the process required to get By-Law approval through AKC and the membership.
The Board approved $300 to Carl Holder to work on our By-Law revision.

Minutes database:  Roy Anderson had set up a motions database with motions prior to Susie taking over as Secretary.  In order to update this with the more recent motions, we need a volunteer to either cut and paste from Susie's minutes, or type them in from printed minutes.  Karen will request a volunteer for this job on the members only email list.

Election of New Members

The Board voted to approve membership to those new members listed in the November/December Barker.

New Business

A motion was made and approve to amend the roll call voting process used in the minutes:  "while roll call votes will be taken, if the result is unanimous with all present voting, the minutes will reflect 'unanimous' rather than the list of names."

The Board approved sponsoring the three medallions to be given at the 2003

AKC Invitational.

Karen updated the Board on the progress of the printing bids for the Barker..  The Bid Committee will be meeting to review the bids received (nearing 20) and to select the top three as well as their choice.  The bids will be copied and forwarded to the Board in advance of Nationals for the Boards final selection.

Parliamentarian for Annual Meeting:  Carl Holder has a conflict and suggested a replacement parliamentarian for our annual meeting.  She agreed to do two hours for the $50 approved for Carl Holder, but beyond that, her cost will be $25 per half hour.

Discussion was held on guidelines for the annual meeting, the upcoming nationals, arrival dates for the Board, and the hotel reservations system. 

No decisions were needed or made.

The meeting was adjourned at 10:30 CST.