Board Meeting Synopsis
January 21, 2003

Permission to crosspost granted by author Karen Kleinhans.  These are not the official minutes, but a recap based on my notes and errors and typos and omissions could be present.

Board members in attendance: K Kleinhans, J Mauk, S Lauer, L Olds, G Gold, G Garrison, P Evetts, B Rosenberger, D Smith, D Cooper, G Fritz, A Klessig

Guests: T Bergeron, N Bergeron, C Laws, J Mundy, K Albrecht, B Pardon, D Taylor, R Anderson, S Anderson, J Redditt, R Arnold, J Doka, C Skinner

Initial comment was that all those present must check in.  If we continue to have guests who do not check in, which we need for the minutes, then we may have to reconsider allowing guests.  An additional problem arose in the background noise, which was so bad at a couple of points that various Board members could not hear one another.  All in attendance must check in (even if they join late) and must be considerate of others in making sure that TV, human, and animal background noises are as absent as possible.

Call to Order

Approval of Minutes
November Board Minutes approved.
December Executive Session (Hearing Committee Report) Minutes approved.
The Hearing Committee reported that a member pled guilty to conduct prejudicial to the club and was suspended for four months.

No Secretary's Report

Treasurer's Report
Rescue: 4449.86; General Acct: 33154.71; Junior 740.01; Show Fund: 38695.54

Discussion held on the MN Nationals accounting, some problems with the reporting that will be dealt with, and Lynn will have to do some final figuring before we know the exact profit.  It was reiterated that host clubs must turn over all funds and documentation and that the CSPCA will determine and sent back the 10%, because there are some bills that have run through accounts that the our Treasurer handles, that the host club is unable to take into accounting.

Discussion was held about Romana Arnold's broken BOB trophy and the shipping issues.  Karen, for the Board, will attempt to learn the details and see what can be done, although the CSPCA is not responsible for the trophy replacement.

President's Report
Carl Holder was approved at the TX Nationals Annual Meeting Parliamentarian, for a fee of $50.00.

Committee Reports

Fundraising Calendar
William Clark sent a preliminary report that the 03 calendar has raised $1600 for the rescue account.  There are 120 calendars still available and the Board voted to lower the price of these to $10 (since we are part way into the year) which still allows a small profit for rescue.  There is still one batch of calendars that need accounting for, which William is working on, and Deb Cooper offered to take the remainder and sell them at the International Kennel Club show in Chicago.

The Board agreed to continue with the project and voted that the proceeds for the 04 calendar will benefit the Ernest Albright Junior Showmanship Memorial Grant Fund, which is low and has not has much in the way of donations in some time.  William will get bids on the printing and the quality will be higher than the 03 calendar.

Club Presidents Alliance
The new Chair, Debbie Taylor, and Secretary, Jerry Doka were approved by the Board and thanked for volunteering.

Invitational
Dawn Stefanski had written the Board requesting that the 03 Invitational be her last.  Alan Klessig, a current member of the committee, had Dawn's support to replace her and he was approved by the Board.  He can work with Dawn in TX and will then have a year and a half before his first Invitational event.  He was thanked for being willing to take on this prestigious event and Dawn is thanked for starting the event off in such a successful manner.

Interim Central Director
The Board voted to leave the position vacant for the next two meetings.

Membership approval
To be in compliance with the By-Laws, the Board approved applicants published in the Barker since the last approval (which we are unclear as to when that was) through the Sept/Oct 02 Barker.

Discussion on a variety of issues related to membership that resulted in the following approved motions:
The Breeders Directory advertising will run concurrent with membership terms.
The Breeders Directory advertising monies will be paid through the Membership Committee effective with the March 31, 2003 renewals.

Clarification:
As per the By-Laws, membership benefits will be lost if membership is not renewed in 30 days from expiration.  The Board may grant an additional 90 days of grace to such delinquent members in meritorious cases.  Dues will not be renewed retroactively.

Policy and Procedure Manual
To bring the PPM into line with current procedures, the Board approved: Award of Merit winners at the Annual National Specialty Show will each receive 25 points (in the CSPCA Top Dog system).
To clarify the PPM in regards to Lifetime Membership voting, the Board approved: The Secretary of the CSPCA will mail to the Board members a ballot on each nominee.  The Board will vote and mail their marked ballots to the Awards Coordinator to be tallied.  Those nominees who receive a majority of the Board votes shall be granted Lifetime Membership, the Awards Coordinator will see to it that a plaque is made for them, and the President will award this plaque at the annual specialty show.
On fiscal policy, the Board approved: Monies due the CSPCA should be received within thirty (30) days and must be received no later than ninety (90) days following the event, (with the exception of the annual national specialty show which must be received no later than 180 days) along with a letter of explanation for the delay.

Nationals Trophies
Trophies for Houston 03 Nationals were approved.

Unfinished (Old) Business
2004 Nationals: A decision on which club would do the assisting for this event was put on hold while we get more information from Hoosier State and Greater Chicagoland.
Karen reported that the judges balloting, dates and location have been sent to JoAnn Leistner so that she can get the judges under contract.

New Business
The single qualified applicant for the Ernest Albright Junior Showmanship Memorial Grant was approved for Savannah Skinner, who will use the $300 grant to assist in her journey to nationals in Texas.

Bureau of Vital Statistics
While discussion was held, it raised more questions than answers, so the Board will contact Cherokee Laws for further discussions.

Standard
The Board voted that the breed standard be included in each issue of the Barker.

Invitational
Dawn Stefanski had sent the Board a recommended change to the point system for the Invitational.  The Board approved changing #7 Gait to a total of 80 points (20 points for front movement, 20 points for rear movement, 20 points for side gait and 20 points for overall impression of gait.)  These changes were suggested to bring the value of movement into line with the wording in the Standard, that proper movement is essential.

It was later discovered that some of those who had been asked to speak could not be heard.  We are checking with the conference call company to locate and solve the problem.  The background noise got through, but not some of our callers we asked to hear from!  The meeting lasted approximately 2 ¼ hours.