Teleconference of the Chinese Shar

Teleconference of the Chinese Shar-Pei Club of America on November 4th, 2002.

The President, Karen Kleinhans, was at her home in Pawnee, Illinois, and the Secretary, Susan Lauer, was at her home in Summerville, South Carolina.

Board members in attendance were:

Karen Kleinhans-President

Jeff Mauk-Vice President

Susan Lauer-Secretary

Gayle Gold-Eastern Director

Dorothy Schuerman-Central Director

Marilyn Vinson-Western Director

Barbara Byse-Director at Large

Bryan Timby-Director at Large

Alan Klessig-Director at Large

Debby Smith-Director at Large

Pat Evetts-Director at Large

Gail Garrison-Director at Large

Kim Albrecht-Arizona Club at Phoenix

Marge Calltharp-Berkshire Spur Club

Edmond Sledzik-Club Attorney

Cyndi Skinner-Harmony Bay Club

Don Nelson-Golden State Club

At 8:08 PM the meeting was called to order.

There was no Secretary's report.

General Fund-$35,372.48

Rescue Fund-$2,722.90

Juniors Fund-$7ll.01

The Audit-The Auditor has asked for more items by November l5th. Some items will need to come from Mr. Sledzik. We need a Power of Attorney. Lynn Olds has sent her the Barkers the auditor wanted to see. We do not send the Barkers to non-members,only members are allowed to advertize. We have done a 990 T. We have loss carry-overs. Mr. Sledzik asked when we send out the forms for annual dues, if we make a statement that it is not deductible. We do.

The President yielded the floor to Dorothy Schuerman who spoke briefly to recent events and issued an apology.

The Rescue Organization

The only item on the agenda is the rescue organization. Discussion centered on trying to determine what we currently have [it appears to be an associated 50l C, not incorporated on its own.] Advise is to make sure we supply the money but not get involved in the rescues themselves, for liability reasons. If it hasn't been done, we will start doing an incorporation. Lynn Olds and Ed Sledzik will take care of this. Ed Sledzik suggested that we set this up as a Trust. We are setting up for the least liability if we have no involvement directly in Rescue. A case was mentioned in Florida where l00 dogs were rescued and the owner was found innocent. l5 dogs were not returned, the Rescue was liable for those dogs. There is a difficulty with insurance, but Cattleman's Insurance will start including this in their policies. A Trust means you don't have to report to a state. It can be set up so that all CSPCA Board members are trustees, or some number are [Ed Sledzik's advise was to keep a majority of the Trust Board made up of CSPCA Board members.] It is easier to run an organization with 3 or 4 members than l5. If they leave the Board of Directors, they leave the trust, unless the parent club wants them to remain. Discussion was for Lynn Olds to check on this with Kay Rosenberger and Ed Sledzik and move this toward a trust.

Karen Kleinhans commented that, when at parent club conference, it became clear that we are in a good place compared to other clubs. She thanked Deb Cooper who in turn thanked Bob Rosenberger. Ed Sledzik then went on to discuss the need for rescue fund raising. We have to get some activity for fund raising; it must be known it is tax deductible, and send out receipts. People can give money to rescue in their wills.

Purina rebate program

Marilyn Vinson brought up a program being offered by Purina to contribute to Canine Health Organization and rescue, or education, or a program of our choice. 61 parent clubs are participating in this program now.

Any members who use Purina Dog Products, and are members of Purina Pro Club, would send in their weight circles,cut from the packaging of their purchases. In addition to the member receiving coupons for money off future purchases of dog products, the participants would include that they are a member of the CSPCA and 5% of the money must go to the Canine Health Organization, and 5% would go to our choice of our rescue, education, or other projects. This would not reduce the amount of the coupons returned to our members. We need to notify Purina if we are going to participate in this program in order to be signed up for 2003 and 2004. Gayle Gold moved, Marilyn Vinson seconded the motion that we participate in this program.

Dorothy Schuerman-yes

The motion passed unanimously.

Pat Evetts mentioned that with Marge Calltharp as our new editor we must be assured that there is good communication between the Breeders' Directory and the membership list. We must be sure that there are no people in the Breeders' Directory who are not members. The solution will come when the Andersons are doing the membership list and also the website. Karen Kleinhans will direct Marge Calltharp to verify membership with every issue of the Barker. A discussion was held whether a member and a non-member could advertise together. Some are married couples with an individual membership of just one partner. Lynn Olds will check this with Ed Sledzik. Bryan Timby moves that the Breeders' Directory contain a statement that if an advertiser does not renew his membership, the ad will be pulled without a reimbursement for the unused portion. Pat Evetts seconded this motion.

Dorothy Schuerman-yes

The motion passed unanimously.

Bryan Timby moved, Barbara Byse seconded the motion that we adjourn. The motion passed unanimously.

The meeting was adjourned at 9:37 EST.

Respectfully, Susan Lauer