Teleconference of the Chinese Shar-Pei Club of America on October 22, 2002. The President was in her home in Pawnee, Illinois and the Secretary was in her home in Summerville, SC.

 

Board members in attendance were:

Karen Kleinhans-President

Jeff Mauk-Vice Presidient

Susan Lauer-Secretary

Lynn Olds-Treasurer

Gayle Gold-Eastern Director

Dorothy Schuerman-Central Director

Marilyn Vinson-Western Director

Barbara Byse-Director at Large

Gail Garrison-Director at Large

Alan Klessig-Director at Large

Pat Evetts-Director at Large

Debby Smith-Director at Large

 

Absent was:

Bryan Timby-Director at Large

 

Guests present:

Keitha Day-Cajun Club

Roy and Sue Anderson-Webmasters

Nancy Bergeron-Star of the North Club

Tim Bergeron-Star of the North Club

Don Nelson-Golden State Club

Jo Ann Redditt-National Capital Club

Gail Tighe-Desert to the Sea Club

Romana Arnold-Immediate Past President

Dee Dee Wells-Harmony Bay Club

Debbie Taylor-Northern Washington Club

Jim Carter-Barker Bid Committee

Jan Otterson-Arizona Club of Phoenix

 

The meeting was called to order at 8:10 PM Eastern Standard Time.

Approval of the minutes. Marilyn Vinson  moved, Alan Klessig seconded the motion that the minutes be approved.

Karen Kleinhans

Jeff Mauk-yes

Susan Lauer-yes

Lynn Olds-yes

Gayle Gold-yes

Dorothy Schuerman-yes

Marilyn Vinson-yes

Gail Garrison-yes

Barbara Byse-yes, with one correction to the phrasing of a sentence she said.

Alan Klessig-yes

Debby Smith-yes

Pat Evetts-yes

The motion passed unanimously.

Secretary's Report-none.

Treasurer's Report-Sent by email.

The Account balances are:

General Account: $48,120.84

Show Account:     $28,300.00

Rescue Account:   $2,669.70

Juniors Account:          $7ll.01

 

Pat Evetts asks what the deposits were, Lynn Olds can email them to her on Excel, and to the President.

Nothing more has been heard from the Auditor. Barker review committee-Diana Willis has finished her move and is back to work on the committee.

 

President's Report

Debby Smith and the President will go to the AKC Parent Club Conference this weekend. There will be many educational and informational experiences there. Karen Kleinhans said we are at the forefront of the group of national breed clubs as far as our information and programs. After only l0 years being in the AKC, few clubs are doing more.

 

Committee Reports

 

New Club seeking affiliation. At the last meeting is was called Ark-La-Tex, and that club was requested to have a representative at this meeting and to consider changing their name. Keitha Day attended this meeting.  They have selected "Cajun." Alan Klessig moved, Lynn Olds seconded a motion to accept that club.

Karen Kleinhans

Jeff Mauk-yes

Susan Lauer-yes

Jeff Mauk-yes

Gayle Gold-yes

Dorothy Schuerman-yes

Marilyn Vinson-yes

Gail Garrison-yes

Barbara Byse-yes

Alan Klessig-yes

Debby Smith-yes

 

The motion passed unanimously.

The new Club was welcomed.

 

2004 National Site Selection

Karen Kleinhans had sent a spreadsheet of the five hotels for 2004 Nationals: three from Harmony Bay, Portland Oregon, one from National Capital, Maryland, one from Decatur, Illionois. The Board voted to use the Decatur, Illinois Hotel for 2004. The voting was:

Karen Kleinhans

Jeff Mauk-yes

Susan Lauer-yes

Lynn Olds-yes

Gayle Gold-yes

Dorothy Schuerman-yes

Marilyn Vinson-yes

Gail Garrison-yes

Barbara Byse-yes, but with emphasis on the Board trying to find an Eastern site for 2005

Alan Klessig-yes

Pat Evetts-yes

Debby Smith-yes 

Preferred dates and back up dates discussed. l5-l8 of October are the dates there. October lst is a Friday. We can ask the Cluster their dates that year. Karen will check with the hotel to see if they are available the l8 of October on. Holiday Inn in Decatur, Illinois. The Ballroom is l4,000 square feet, they have 4 other smaller ballrooms.

 

Membership Secretary

Jeff Mauk said that Roy and Sue Anderson have offered their services as Membership Secretary. All Roy Anderson needs as far as equipment is the tower and the software. Alan Klessig moved, Barbara Byse seconded that the membership secretary be shifted to Roy Anderson. Jeff and Vicki Mauk were thanked for all their hard work.

Karen Kleinhans

Jeff Mauk- abstained

Susan Lauer-yes

Lynn Olds-yes

Gayle Gold-yes

Dorothy Schuerman-yes

Marilyn Vinson-yes

Gail Garrison-yes

Barbara Byse-yes

Alan Klessig-yes

Pat Evetts-yes

Debby Smith-yes

The motion passed with one abstention.

Roy will take over the duties as soon as Jeff Mauk gets the most recent renewals into the program.

 

Old Business

Directors' Insurance

Gail Garrison brought up an earlier discussion of Directors' Insurance between Jeff Vidt and Ed Sledzik.

This is a renewal, not a new insurance policy. Gail Garrison moved, Gayle Gold seconded the motion  we accept this policy. It is $ll26.00. It covers directors and officers as related to club business.  Alan Klessig called the vote.

Karen Kleinhans

Jeff Mauk-yes

Susan Lauer-yes

Lynn Olds-yes

Gayle Gold-yes

Dorothy Schuerman-yes

Marilyn Vinson-yes

Gail Garrison-yes

Barbara Byse-yes

Alan Klessig-yes

Debby Smith-yes

Pat Evetts-yes

The motion passed unanimously.

Karen will email Jeff to get the policy to Lynn to be paid.

 

Calendars

The Board members who have seen the calendars are unhappy with the quality of the 2003 calendars. Alan suggested we contact the company who made them for a partial refund. We have paid the full amount, which was $2500. RASP has used this company before. Don Nelson said it is usual to send a proof, she did not. The project was already set up when William Clark took over the program. Dorothy Schuerman has not had a problem selling them, she feels they are not that poor quality. Gayle Gold will approach Bridget Rabb and then William Clark will contact Bridget Rabb. First we do owe her the courtesy of contacting the printer. Karen Kleinhans will do this.

Pat Evetts asked who has the reserve supply of the old Book of Champions. Karen Kleinhans suggests she contact Jo Ann Leistner about this. Jeff Mauk has an extra copy he will send to Pat Evetts.

 

New Business

Barker Editor

The Board has received letters of interest from three members. They are Marge Calltharp, Bonnie Stoney, and Marion Thompson. Alan Klessig moved, Pat Evetts seconded the motion that the editor be Marge Callthorp. Gayle Gold called the question

Karen Kleinhans

Jeff Mauk-yes

Susan Lauer-yes

Lynn Olds-yes

Gayle Gold-yes

Dorothy Schuerman-

Marilyn Vinson-yes

Gail Garrison-yes

Barbara Byse-yes

Alan Klessig-yes

Pat Evetts-yes

Debby Smith-yes

The motion passed unanimously.

In response to questions, it was stated that there would be an agreement  delineating Editor's duties, that the printing will still go out for bid, and these actions were confirmed as being proper under the Policy and Procedure Manual. Karen will reqest a backup or assistant Editor so that the Board will feel confident that there is a contingency in place.

 

Barker magazine  

Discussion ensued regarding Kim Albrecht;s Barker Budget numbers and the various options we may have. It was decided that the Barker Bid Committee would start with 4 or 6 issued per year, 8 l/2 by ll inch paper, color covers, black and white inside,64 pages, flexible number of issues, and the bid would include poly covers, cover sheet, and postage. Pat Evetts moved, Alan Klessig seconded a motion that we accept the above criteriae for the Committee to take to printers.

Karen Kleinhans

Jeff Mauk-yes

Susan Lauer-yes

Lynn Olds-yes

Gayle Gold-yes

Dorothy Schuerman-yes

Marilyn Vinson-yes

Gail Garrison-yes

Barbara Byse-yes

Alan Klessig-yes

Pat Evetts-yes

Debby Smith-yes

The motion passed unanimously.

 

Barker Bid committee

Alan Klessig moved, Jeff Mauk seconded a motion that Jim Carter would be the Chair and the other two members would be Marge Calltharp and Karen Kleinhans. Karen Kleinhans said  the bids are sealed and confidential but the contract will be made public to the membership.

Karen Kleinhans

Jeff Mauk yes

Susan Lauer-yes

Lynn Olds-yes

Gayle Gold-yes

Dorothy Schuerman-yes

Marilyn Vinson-yes

Gail Garrison-yes

Barbara Byse-yes

Alan Klessig-yes

Debby Smith-yes

Pat Evetts-yes

The motion passed unanimously.

Assistant Editor-Pat Evetts has concerns that one individual doing the entire editorship that if they became ill or had to take a leave of absence, we would have a backup. A contingency plan would make Pat Evetts more comfortable. Karen Kleinhans will talk to Marge Calltharp about that.

 

We have a job opening for the Policies and Procedure manual position. Many kudos from the Board. The opening will be on the web site.

 

Nationals Reserved Seating

Pat Evetts brought up the idea of having reserved seating for Nationals in Houston. She suggests we do what several other parent clubs have done, to have a reserved seating section. Her suggestion is that we charge $25.00 per seat in reserved seating section. A collar pin or ribbon would be given out, specific seats will not be reserved, just a seat in that section. All this will cost the club is a roping off section. This must include the Judges' Education attendees. The day of the Judges' ringside mentoring, we would rope off an additional few seats. If someone lost his lapel pin or whatever was used, they would not be able to use the seat. If we hand out duplicates, there could be some policing necessary. This will be two rows only on one side of the ring. Gayle Gold moved Marilyn Vinson seconded the motion to have reserved seating at Nationals 2003 as described above.

Karen Kleinhans

Jeff Mauk-yes

Susan Lauer-no

Lynn Olds-yes

Gayle Gold-yes

Dorothy Schuerman-no

Marilyn Vinson-yes

Gail Garrison-no

Barbara Byse-no

Alan Klessig-yes

Pat Evetts-yes

Debby Smith-yes

The motion passed with 4 "no" votes.

Karen Kleinhans said that since  we did not set a price in that motion. Karen Kleinhans  asks if is is $25.00. Barbara Byse feels the price should be higher since it is for the whole week. Debby Smith asks if we can set the price and the number of reserved seats at a later date. Karen Kleinhans said that the show committee can determine that.

 

 

Executive Session

Karen Kleinhans has a possible Executive Session coming up. It will be scheduled  tentatively as an Executive Session at 8 Central Time, October 28, 2002. Susan Lauer will schedule the Teleconference company for one hour.

 

Purina Parent Club Program

Marilyn Vinson brought up a Purina Program that could bring revenue to the Club through members buying Purina food and sending in weight circles. Susan Lauer suggested Marilyn Vinson work with Michael Lauer who is sponsored by Purina and knows the Executives there.

 

Gayle Gold moved, Alan Klessig seconded the motion to adjorn, the motion passed unanimously. The time was l0:40 Eastern Standard Time.

 

Respectfully,

Susan Lauer, Secretary