Teleconference of the Board of Directors of the Chinese Shar-Pei Club of America on August l9, 2002.

The President, Karen Kleinhans was at her home in Pawnee, Illinois, and the Secretary, Susan Lauer, was at her home in Summerville, SC.

 

In attendance were:

Karen Kleinhans-President

Jeff Mauk-Vice President

Susan Lauer-Secretary

Lynn Olds-Treasurer

Gayle Gold-Eastern Director

Dorothy Schuerman-Central Director

Marilyn Vinson-Western Director

Barbara Byse-Director at Large

Gail Garrison-Director at Large

Bryan Timby-Director at Large

Alan Klessig-Director at Large

Debby Smith-Director at Large

Pat Evetts-Director at Large

Roy and Sue Anderson-Webmasters and Northern Washington Club

Nancy and Tim Bergeron-Star of the North Club

Kim Albrecht-Arizona Club of Phoenix

Jo Ann Redditt-National Capital Club

Gail Tighe-Desert to the Sea Club

Don Nelson-Desert to the Sea Club

 

The meeting was called to order at 8:08 PM Eastern Standard Time. Marilyn Vinson moved, Alan Klessig seconded a motion to approve the minutes of the Teleconference of July l6, 2002. The motion passed unanimously.

 

Secretary's Report.

The Secretary has sent out 25 duplicate pink address sheets used for voting in the current election.

 

Treasurer's Report

The Treasurer had emailed the monthly account balances to the Board. They are as follows:

The General Account   $47,801.68

The Rescue Account      $2,231.70

The Show Account       $38,217.62

The Juniors Account          $715.01

The accounting from this year's Nationals is not completed yet. After it is completed, it will go to Karen Burgess. Deb Cooper has $2000.00 in cash from Rescue Raffles that she will send in a money order. Alan Klessig said that Deb McFarlane needs a payment toward trophies for the Gap Nats.

 

President's Report

The By-Law change voted on in the last election was not approved by the American Kennel Club. There was a change in personnel in the department of the American Kennel Club which handles the changes and our Secretary received a letter in July stating that the members voting consitituded two percent of our total membership and this is not sufficient to warrant a change in the By-Laws.  They stated that a 2/3 majority of l0 percent of the membership is needed. The Parlamentarian at Nationals had told Marilyn Vinson that we can change what is necessary for a quorum. Marilyn Vinson will check further into this. Because the By-Law change was done in good faith and was basically a change in wording, this will not affect the current election. The By-Law change will be turned over to the By-Law Committee for inclusion in their revision and they must make an effort to get the membership to respond to that ballot or face the same problem in the future.

 

2004 Nationals Site

Two Clubs have submitted bids to Jo Ann Leistner. They are the Harmony Bay Club and the National Capital Club. Marilyn Vinson suggested that the Show Chairman should check the hotel and the general area before a bid is accepted. The problem noted with this is financial, but the Show Chairman is near the Harmony Bay Club, and Cathi DiGiacomo has been a Show Chairman for Nationals and could check for the National Capital Club.

 

AKC Parent Club Conference

Karen Kleinhans and Debby Smith will attend the AKC Parent Club Conference in Ohio. They will be attending many educational seminars and will report to our National Club.

 

Barker Ads-color and black and white

Karen Kleinhans got a call from Jo Ann Redditt about the ads in the upcoming National Specialty Issue. Susan and Michael Lauer have two color ads and a page of writing that was to be in color as the color ads must be in multiples of 4, plus 3 to make money. Sandra Woodall has asked for one color ad and one ad in black and white as a page or wording. Karen Kleinhans decided that the Lauers could have 2 color pages and one page of black and white wording, while Mrs. Woodall would have one page of a color ad and one page of black and white wording, in the front of the magazine where usually just color ads go. This will insure that the Barker will make a small profit from the color ads.

 

Committee Reports

Webmaster-Roy and Sue Anderson

Our Web Host is the same one as was used previously. Everything was designed by him or Tom DiGiacomo. We have a tremendously large site, but the fee we pay is only $350 a year including the domain name. This is an extremely small fee or the size and quality of our web site. A different site would make it possible for another web master to host the site if Roy and Sue Anderson no longer wanted to work with the site in the future, and would make it possible to have a members-only section. We also need to look into ways to make money on the web site. Possibly if the Barker began to make money, some of this could be used toward the web site. Roy and Sue Anderson have no plans to stop designing our web site.  There was a discussion of several different computer programs which could work between Jeff Mauk's computer and the Andersons'. Bryan Timby and Roy Anderson will each get copies of the information on Jeff Mauk's computer to store for safety purposes.

 

Policy and Procedure Manual

Debby Smith moved, Alan Klessig seconded a motion that we accept the Longevity Program as it is worded. The motion passed unanimously.

 

AKC Delegate

Alan Klessig moved, Bryan Timby seconded the motion that we renominate and retain Lee Arnold as our Delegate to the American Kennel Club. The motion passed unanimously.

 

Club Presidents' Alliance

The Club Presidents' Alliance has requested to be included on the chat list of the Board of the CSPCA. Due to the fact that the CSPCA President, Karen Kleinhans, had offered to be on the chat list of the Presidents' Alliance to answer their questions and had been denied,  and due to the fact that 26 Club Presidents are invited each month to attend the Teleconference of the Board and usually 3 attend, and due to the fact that there is discussion and no voting on the Board list, no motions were made on this subject.

 

Unfinished Old Business

Calendar Project-Initially we ordered 300 calendars and l00 each were to be sent to 3 people. Personal order forms will go to William Clark. Now all 300 will go to William Clark, he will send them out with an invoice, then the clubs will send him the funds obtained or return the calendars to him. William Clark has done a wonderful job with this project, and he and Sue Anderson  have the calendars ready to go to the printers. Individuals may also buy them through an ad in the Barker. The Board thanks him for his wonderful participation in this, and he is read to do this for next year. Marilyn Vinson suggests we may want to put the printing up for bids.

 

Zones 2 and 3

Several months ago, the Board had decided to keep statistics for Shar-Pei wins in Hawaii and Alaska. Should this be done by Jayme Evans, who keeps track of the number of group placements and Best-In-Shows, or by Chuck Suda, who keeps track of breed points? Marilyn Vinson feels we should keep track in both ways. She says only 6 Shar-Pei have been shown in Hawaii this year. She feels we should list the top l0 in each of these regions. We will ask Jayme Evans if she will keep track of the top l0 Shar-Pei in Alaska and Hawaii in breed and group points.

 

Rescue Insurance

Marilyn Vinson asks if Sportsman's Insurance covers Rescue. Debby Smith says that as the policies come up for renewal, they are not being renewed. Debby Smith will bring any new information she finds to the Board.

 

New Business

Members Only List

Debby Smith moved, Alan Klessig seconded, we form a members only CSPCA chat list. The motion pased unanimously. No forwarding will be allowed. Sue Anderson will get a membership list from Jeff Mauk. He will send her monthly updates. Alan Klessig moved, Bryan Timby seconded that we put a members only list into effect. The motion passed unanimously.

 

Code of Conduct

Alan Klessig reported to the Board that one of the most respected and revered breeders of Chinese Shar-Pei has now signed the Code of Conduct.

 

Alan Klessig moved, Bryan Timby seconded the motion that we adjourn the meeting. The motion passed unanimously.  The meeting was adjourned at 9:57 PM Eastern Standard Time.

Respectfully, Susan Lauer