Teleconference of the CSPCA Board of Directors on April 23, 2002

Attending were:
Karen Kleinhans-President
Jeff Mauk-Vice President
Susan Lauer-Secretary
Lynn Olds-Treasurer
Gayle Gold-Eastern Director
Marilyn Vinson-Western Director
Gayle Garrison-Director at Large
Barbara Byse-Director at Large
Alan Klessig-Director at Large
Bryan Timby-Director at Large
Debbie Smith-Director at Large
Pat Evetts-Director at Large
 
Absent was:
Dorothy Schuerman-Central Director 
 
Visitors were:
Deb Lewy-Harmony Bay Club
Tim Bergeron-Star of the North Club
Nancy Bergeron-Star of the North Club
Jo Ann Redditt-National Capital Club
 
The meeting was called to order at 8:09 PM Eastern Standard Time.
 
The Minutes for the March meeting were approved.
 
Secretary's Report:
The Secretary expressed concern that she was not able to hear everyone's voices on the tapes from the General Membership meeting at the 200l National Specialty. Tim and Nancy Bergeron assured us that there will be a portable microphone at the Meeting, and Karen Kleinhans said that she will be sure that only one person speaks at a time and gives the name and Club prior to speaking.
 
Treasurer's Report
Lynn Olds gave the Treasurer's Report as follows:
In the General Fund, there is      $20,6l8.49
In the Rescue Fund there is           $l,5l9.30
In the Show Fund there is         $42,493.22
In the Juniors Fund there is            $883.01
The total is                                  $65,514.02
The amount to be deducted for the March/April 2002 Barker is approximately $l3,000.00 and this will leave a balance of approximately $52,500.00.
 
Committee Reports
 
OFA/Penn Hip Representative
Gail Garrison nominated Beth Toraason to Chair this committee. Alan Klessig seconded the motion. The motion passed unanimously.
 
Club Presidents Alliance.
The Board had received the revised wording for the Club Presidents' Alliance and Affliliated Clubs'Guidlines. All members of the Board voted in favor of accepting these as written.
 
Health Through Education Member
Pat Evetts moved, Gayle Gold seconded the motion, that Joni Monnich be selected to be the lay member of the Health Through Education Committee.
 
Unfinished Business
There was a short discussion of the possible list of colors, markings, patterns and coats to be used on the AKC registration forms in the future. This will be discussed in greater detail at the General Membership Meeting in Minnesota this year.  The Board decided they wanted all colors, including dilute, listed. Karen Kleinhans suggeted that "dilute" be in parentheses.A preface to the discussion at the General Membership Meeting will be given by Marilyn Vinson.
 
Changes to the Nationals Guidline Timeframes
Because of Nationals changing to autumn in 2004, there will be changes made in the timing of the selection of the judges that are voted on for Nationals. We can now use January through December results in the Awards book, analyzing which judges use Chinese Shar-Pei in Group Placements. The ballot for judges can be in the May-June Barker of each year, with the deadline for votes to be received the end of August, and we can contact the judges who get the most votes, in September. This will then be announced at the Banquet that fall at Nationals, which will be in September or October. Marilyn Vinson made this motion, it was seconded by Alan Klessig, and the motion passed unanimously.
 
Revised Barker Advertising Contract
Jeff Mauk discussed the revised contract. Each person with a contract will pay one payment at the beginning of the advertising year, along with the first issue's payment. There will be a l5% discount to people using this contract. Pat Evetts moved we accept this revised contract, with Debbie Smith seconding the motion. The motion passed unanimously. This will be printed in the next Barker if possible. It will also be printed for distribution at the Nationals General Membership Meeting, 2002.
 
Policies and Procedure Manual
Pat Evetts mentioned that in the Policies and Procedure Manual, it does not state the requirements for a dog to receive it's Register of Merit. Pat Evetts will send this to Gail Tighe. The Procedure Manual was re-named the Policies and procedure Manual. The motion concerning changing of the name was originated by Pat Evetts with Marily Vinson seconding it. This motion passed unanimously. The Policies and Procedure Manual will be reviewed once more by the Board with the final approval to be at the June Board Meeting, 2002.
 
New Business
Top Alaskan and Hawaiian Chinese Shar-Pei
Marilyn Vinson said that we should have a ranking system for Hawaiian  Chinese Shar-Pei and another for Alaskan Chinese Shar-Pei. Hawaiian owners cannot bring their dogs to the mainland and return to their homes due the the quarantine, and Alaska has very few shows, with those who would choose to show in the lower 48 states incurring a huge expense doing so. Since there are no specialties in these states, there would be only Breed Points and All-Breed Points. Marilyn Vinson moved that we create three regions for the Top Dog Report, there being only one now. Barbara Byse seconded this motion. The motion passed unanimously. Karen Kleinhans will inform Chuck Suda of this.
 
Post Cards to Judges who Receive the Barker
Several years ago, post cards were sent out to judges who receive the Barker, asking them if they would like to continue receiving it. This will be done on an annual basis, sent out by the Membership Secretary. Jeff and Vicki Mauk will work on this.
 
Membership Declining
Jeff Mauk will have the exact numbers ready for the General Membership Meeting at Nationals 2002. Karen Kleinhans mentioned that many people get a membership when they get their first puppy, and do not renew after the first year is over.
 
Membership Roster
Many people would like a roster of the names, addresses, phone numbers and email addresses of members. Some members would not like to have all of this information public, if any. To do this requires additional software that the computer Jeff Mauk has will not perform. Pat Evetts volunteered to do input of new information, and Jan Otterson may have some ideas  how this can be done more easily.
 
Entries at Nationals
Jeff Mauk reported that the number of dogs per person attending Nationals, and the number of entries per dog, has been fairly consistant. It did not decrease when the Club had to increase entry fees several years ago. There was also a comparison of AKC fees and entry fees increasing also.
 
Hunte Corporation Issue
Pat Evetts brought up the issue of the puppy brokers discussed in a series of articles in a national weekly dog magazine. Karen Kleinhans felt we could discuss this with Lee Arnold.
 
Rescue Funding
Pat Evetts moved, Bryan Timby seconded a motion to remove the Rescue listings from the Barker that are not under the Guidelines of 501 C3. The motion passed with Barbara Byse voting against it. Deb Cooper will consult with Mr. Sledzik concerning this, and Bryan Timby will write any necessary letters. Any changes will be delayed until this is completed.
 
Next Meeting date:
The next Meeting date will be Tuesday, May l4,2002, after judging and pictures, at Nationals 2002 in Minnesota. Thursday, May l6, 2002, the General Membership Meeting starts at 7 PM with a Board Meeting immediately following.
 
Adjournment:
Alan Klessig moved, with Bryan Timby seconding the motion, that we adjourn. The time was l0:21 PM Eastern Standard Time.
 
Respectfully,
 
Susan Lauer, Secretary