Teleconference of the CSPCA Board of Directors on January l5

Teleconference of the CSPCA Board of Directors on January l5, 2002

In attendence were:

The Minutes from the October and December Board meetings were approved. On the October Minutes, Marilyn Vinson moved, Lynn Olds seconded the motion to approve. The motion passed with a unanimous vote. On the December Minutes, Lynn Olds moved, Marilyn Vinson seconded the motion to approve. The motion passed with a unanimous vote. These will be sent to Jo Ann Redditt for the Barker and Roy and Sue Anderson for the web site.

Several people have stated that they threw away their cover sheets that came with the current Barker. Since there is no way to replace them, it was discussed and decided that these people will not be able to vote in this election.

Lynn Olds reported that there is a total in the Treasury of $56,490 with $l6,5l7 in the General Fund, $4l85 in the Rescue Fund, $34,945 in the Show Fund, and $843 in the Juniors Fund. The President would like a listing of all moneys received and dispursed. This will help her in making the yearly budget for the Club.

OFA/Penn Hip Representitive. Marilyn Pickard has asked to be relieved of the position of OFA Representitive. Discussion of whether the OFA/Penn Hip Representives should be one person or two. It was decided that one person should cover this position. The job description will be written by Karen Kleinhans, sent to the Board, and then placed on the web site.

There will be one representitive from each region. Mark Berber will represent the Eastern region, Ann Cookson the Central region. There were four qualified candidates from the Western region. Marilyn Vinson nominated Deb Taylor, Alan Klessig seconded this nomination, and the motion passed with a unanimous vote.

Alan Klessig explained several minor changes that had been made. After a discussion of the Breeders' Code of Conduct, Alan Klessig moved that we accept the Code as written. Susan Lauer seconded the motion. The motion passed with a unanimous vote. Barbara Byse questioned whether small changes could be made in the future. Alan Klessig made a second motion, Marilyn Vinson seconded this, that the Breeders' Code of Conduct be reveiwed in two years and at least every five years thereafter. This motion passed with a unanimous vote. Alan Klessig is working on a seal for this, and he and Sue Anderson are working on designing a hard copy to be placed on the web site, and be used by breeders who sign the Code in their advertising. Alan Klessig thanked Jim Carter for his enormous help with this project and the Board thanked both Alan Klessig and Jim Carter for this wonderful project.

The Futurity/Maturity Committee has had complaints that the moneys were not dispursed equally in the two events. The Maturity winner did not win more money than the finalists, whereas the Futurity winner did. The Committee has proposed to give each of the finalists in Maturity 20 percent of the money, and the winner an extra 20 percent, totaling l00 percent of the money allowed. This will be more in line with the prizes for Futurity. This will begin with this year of 2002. Marilyn Vinson moved, Alan Klessig seconded the motion that this change be made. The motion passed with a unanimous vote.

Kay Rosenberger gave a financial report for her committee. The total moneys available now are $8938. They have not received the money from the 2001 Nationals. All expenses are paid. Kay Rosenberger stated that the Futurity/Maturity is a little ahead financially from last year, and that the money they have is making interest.

The Committee will discuss whether it would be better to allow people to nominate for Futurity and Maturity at once and have a slightly lower price and/or receive both certificates for less money.

The Committee will also write up a description of the program for the web site, the Barker, and to hand out at Nationals and Specialties. There are still some people who do not understand how the Futurity/Maturity works. Also, they will try to simplify the forms used. Kay Rosenberger will get back to the Board on this after discussion with her Committee.

Karen Kleinhans stated that the building at the Fairgrounds, the Orr Building, has been requested for the dates of the Gap Nationals. The contract is being written. The Houston Club has expressed concern that the Gap Nationals will cause a lowering of the entries at their Nationals and their Specialty and that they may lose money or have to pay for a loss at their Nationals. Karen Kleinhans explained to them that they are not responsible should there be a loss at the Houston Nationals, and that this is very unlikely as Houston is centrally located, Houston will be the first show to have someone in charge of the hotel reservations being paid in advance, and Deb Taylor also explained that the Specialty in Washington at Nationals made money in 2001 and that Houston is a much easier location for having a very large attendence.

Alan Klessig discussed some speakers he has considered for the Gap Nationals. Dr. Hutchinson, a reproductive specialist Veterinarian, would be a good speaker. Lee Arnold would be able to help with other speakers as that is the same weekend as the AKC Canine Health Meeting in St. Louis.

Every Nationals has a judges' seminar. Grace Fritz, Ann Cookson, and another AKC judge will organize a seminar for Non-Sporting Breeds at that time. This will be an excellent opportunity for a large number of judges to see a wonderful selection of Shar-Pei, which breed they may be judging in the future.

Roy and Sue Anderson have been working on a members-only area of the web site. This is an enormous amount of work, and they asked what the benefit would be. It was decided that this is something we will not need until a future time. We will change the membership application and renewal form to ask for email addresses and ask members if they would like their information available to other members, or not.

There is a problem with getting the Barker to Sue Anderson. The problem is a difference in computers. Jo Ann Redditt will mail to Sue Anderson a Barker which is not bound each time one is ready. Sue Anderson will then be able to put on the web site the cover, and each ad for which the advertiser has paid the extra $25 to have the page on the web site.

Sue Anderson would like a helper for questions she receives from the web site. She would like to pick her own helper as they will be working together closely. She suggests Jan Otterson. Sue Anderson says we can now start selling items on the web site. Sue Anderson asked if she still must have everything approved by the President or Vice President that goes on the web site. President Karen Kleinhans told her that if she heard it on the Teleconference, it can go on the web site.

There will be a disclaimer on the web site that the CSPCA does not warrant or guarantee any services provided by their members. The Board thanked Roy and Sue Anderson for their work on the web site.

Marilyn Vinson stated that owners of Corgi's can write the AKC for a larger list of colors if the color of their dog is not on the blue sheet. Marilyn Vinson will check into this for Shar-Pei. She also stated that the color of a dog can be changed after the registration is sent in.

Jeff Vidt, DVM, sent this information to Karen Kleinhans. If owners send in the weight circles from the bags of Purina Dog foods, Purina will donate half of a sum of money to the parent club, and half to a health program of the club's choice. It was discussed that Purina is requiring an ad in the club's magazine. After discussion by the Board, it was decided that we will not promote one brand of dog food when we would like to have advertising from others, also, and other companies have provided help with other items such as the bags given out at Nationals.

Bonnie Stoney has added another phone line to her house to use for Barker advertising work at the cost of $l2.00 for installation, 5 cents a minute out of state, 7 cents a minute in state. This cost is reasonable and the bill will be sent to Lynn Olds. The Board agreed to pay this for six months and then evaluate the program.

Barbara Byse asked if Bonnie Stoney is getting paid for this position. It is a voluntary position, which we hope will be so successful that it can become a commissioned position.

Bonnie Stoney stated that large corporations do not pay for their ads ahead of time, they expect to be billed. Alan Klessig moved, Gayle Gold seconded a motion that large, known corporations could be billed if they are advertising in three Barkers. The motion passed with a unanimous vote. Bonnie Stoney is talking with Ryan Codie, at Pedigree. This motion was ammended to state that Bonnie Stoney would speak with Jeff Mauk about what companies would qualify. Gayle Gold moved this, with Dorothy Schuerman seconding, and this motion also passed unanimously.

Only members of the CSPCA can advertise dogs in the Barker. Non member ads would be corporate ads. Bonnie Stoney must have lee way to discuss prices, it hurts her professionalism if she has to take a company's offer to the Board or even to one person and then call back the advertiser. Full page black and white ads for members are $l00. Jeff Mauk feels the corporate rate should be at least l50 percent of this. Corporations pay by circulation. The average magazine is read by four other people than the one who subscribed. Bonnie Stoney would prefer a publication printed every month. Bonnie Stoney asked about her printing costs. It was decided that if they were less than $l00, for her to go ahead, if over $l00, to bring it to the Board.

There was discussion on Bonnie Stoney's role, and how we want that role portrayed in the Barker, and what impact Orient's contract may have. It was decided that Karen Kleinhans would review the contract, discuss the matter with Jo Ann Redditt, and that the Board and Jo Ann could meet in Executive Session to detail this transition year of the Barker.

Gail Tighe stated she needs the motions and the Code of Conduct and Code of Ethics for the By-Laws. Susan Lauer and Alan Klessig will get them to her. Alan Klessig moved, Bryan Timby seconded that emailed copies of the By-Laws will be $l0.00 and that hard copies will be $35.00. Each affiliated club gets one free, this can be posted to the Affiliated club email list. The motion passed unanimously. There will be a disclaimer at the beginning of each stating that the original is the official copy and is held by the Club.