Board of Director’s Meeting Minutes January 16, 2001
Present: President Bertram Hickman, Vice-President Romana Arnold, Secretary Susan Lauer, Treasurer Lynn Olds, Eastern Director Barbara Green, Central Director Jeff Mauk, Western Director Marilyn Vinson, Directors At Large Barbara Byse, Gail Garrison, Fr Bryan Timby, and Karen Kleinhans. Past President Jocelyn Barker, Nancy Bergeron, President of the Star of the North CSP Club, Roy Anderson, Nominating Committee Chairman, Thad Taylor, President of the Northern Washington CSP Club, Jo Ann Redditt, President of the National Capital CSP Club, Albert Daly, Auditor, Don Nelson, President of the Golden State CSP Club, Linda Outlaw, President of the Houston CSP Club and Chuck Suda, Top Dog Committee Chairman
1. The meeting was called to order at 9:25 p.m. Eastern Standard time.
2. Reports of Officers and Committees
A Minutes of the Teleconference of November 28, 2000 have been approved.
B. Secretary’s report: reports received from Jeff Vidt, DVM.
C. Treasurer’s report: $74,586.10 total revenues with an amount still to come in from Nationals 2000.
D. Top Dog Regional Specialties: report given by Chuck Suda Rules will be rewritten and presented at the next meeting.
E. Invitational program. proceeding well. Dawn Stefanski not on line.
F. Futurity: discussion of the changes that may need to be made in the Futurity rules in regard to judges’ selection and the separation of Futurity Maturity judges from those judging Conformation Sweeps
G. Audit: Albert Daly, compilation audit is in progress.
J Color Definition: Jocelyn Barker is working with Malcolm Willis on this and will report at a later date
K Health Through Education report received from Jeff Vidt, DVM, to be included in The Barker
L Obedience Report: report received from Jeff Vidt, DVM Performance has been disbanded. Marilyn Vinson will contact Lois Carter to ask if she will keep the statistics on tracking, agility, etc. A subscription to the Awards magazine will be paid for by the CSPCA for her.
M Budget and Finance Bertram Hickman and Lynn Olds are working on the budget for 2001.
3. Unfinished business
A. Historian and Historical Custodian appointments - Cathi DiGiacomo will be Custodian Names were suggested for the Historian position.
B. Directors’ Books, all motions over the last two years, with Roy Anderson’s help, to be placed in hard copy and on line. Karen Kleinhans moved, Marilyn Vinson seconded that the Board approve up to $300 for Roy Anderson to have motions put on disk The motion was passed unanimously
C. Photos on MBF website: Barbara Green has conformation and herding photos and Marilyn Vinson will send her photos of agility, therapy and obedience. Karen Kleinhans will help obtain photos, also.
D AKC flyer update: Bertram Hickman. The AKC has changed printers and is unable to use the previous graphics from the CSPCA flyer. These were done by Jo Ann Redditt She has volunteered to re-do them and Jeff Mauk will help.
E Expense reimbursement for in-person Board meetings. Barbara Byse and Bryan Timby jointly moved: That, in order to encourage broad participation in the CSPCA Board of Directors, the CSPCA establish a special travel fund to assist those Board members unable personally to assume the full travel to one called face-to-face meeting of the CSPCA Board of Directors per year, excepting at the annual meeting at the CSPCA National Specialty to which no assistance will be avai1able, on the following criteria.
1 The Board member must live more than 300 air miles from the specified meeting place
2. The maximum amount available to any one board member if 50% of the cost of coach economy class airfare up to, but not exceeding $200.00 per calendar year OR sixteen cents ($0.16) per mile for all miles driven in excess of 300 miles each direction or in excess of total miles over 600
3. The assistance is to be for travel expenses only and may not be applied to car rental, lodging or dining costs.
4 The reimbursement will be authorized at the meeting upon presentation of the proper receipts/documentation for expenses to the CSPCA Treasurer. Members of the CSPCA Board are encouraged to absorb these costs whenever possible as a sign of proper stewardship of the Club finances. The motion passed unanimously with no objections
F. Barker annual advertisement contract to be reported by Ron Sayer.
G. CSPCA Advertising and Marketing Committee: Jeff Mauk and Bertram Hickman. A vote of confidence was given to Mauk to proceed with researching this
H Stud Books: Marilyn Vinson Thad Taylor will check on whether Shirley Rafferty would like to continue with the possibility of taking orders for them and mailing them out.
I. Judges’ criteria for Nationals: Bertram Hickman will email Sherry Munsell to thank her for her letter regarding the Judges Selection Committee and tell her that this was discussed with the Board.
J. Personal Umbrella Liability Coverage: Bertram Hickman. It is recommended by Ron Sayer that each Board Member obtain this. The cost is $300 to $350 per year for one to three million dollars of coverage. Karen Kleinhans will discuss this with Chuck Suda, as he is insurance professional.
K. Hospitality waiver for 2001 Nationals There will be no alcoholic beverages served at the 2001 Nationals. Hospitalities. Bertram Hickman will check with Ron Sayer concerning persons sharing alcoholic beverages.
L. Destroying ballots Ballots of any type may be destroyed sixty days after they are printed in The Barker. Bryan Timby moved, Marilyn Vinson seconded that the ballots for 2001 through 2002 judges be destroyed. The motion was carried unanimously. Bryan Timby moved and Marilyn Vinson seconded that the prior motion be amended that the ballots be destroyed sixty days after the full ballots with results are printed in The Barker. The motion was unanimously.
M Bryan Timby questioned the Webbs still being in the Breeders’ directory They are included in the Jan/Feb 2001 Barker, but will not be in future issues.
N. Donald Nelson of the Golden State CSP Club asked if his club could receive a list of people in their area whose memberships had lapsed for the purpose of encouraging them to become members again Linda Outlaw of Texas and Thad Taylor of Northern Washington areas would also like to do this. Bryan will speak to Joni Monnich and have her contact each club president about this matter
0. Marilyn Vinson would like to know exactly which states are in which region Jeff Mauk will e-mail each Board member from his lists.
P. Karen Kleinhans would like to know who will count ballots for directors’ positions Bryan Timby will research this.
At 12:55 a.m. EST, Gail Garrison moved, Marilyn Vinson seconded, that the meeting be adjourned. The motion was carried unanimously