Teleconference Board Meeting Monday August 28, 2000
Meeting of the Board of Directors held via teleconference call at 8:00 p.m. Central Standard Time. The following members were in attendance: President Bert Hickman, Vice-President Romana Arnold, Treasurer Kay Rosenberger and Secretary Georgette Schaefer. Eastern Directors: Barbara Byse, Barbara Green, and Gail Garrison. Central Directors: Jeff Mauk, and Bryan Timby. Western Directors: Jocelyn Barker, John Hurley, and Marilyn Vinson. Absent: Deb Cooper. President Bert Hickman called the meeting to order at 8:33 p.m. Central Standard Time.
Reading of the Minutes Secretary Georgette Schaefer stated that the minutes from the previous Board meeting have been approved and submitted to the Barker.
Treasurer’s Report Kay reported that the club has a total of almost $100,000. $25,570 in general fund, $49,261 show fund, $5,393 rescue fund, $673 Juniors, $15,300 for the 2000 National Specialty Show fund, and the 2001 Show fund has about $4800. Kay asked the Board about the time frame for the audit. An audit is due to the change in treasury and therefore Albert Daly needs to procure several bids that the Board can vote on. He will need to know what time frame does the Board want to use either the entire four years or just the last year. A motion was made Bryan Timby and seconded by John Hurley to instruct the Audit Committee to prepare a bid for compilation only audit on the balance sheet as of 12/31/00. Motion passed with Kay Rosenberger abstaining. President Bert Hickman will notify Al Daly of the Boards decision.
Public Education Committee Report Deena Harvey submitted the following report. In regards to the Public Education Committee, I would like to report that I have been in contact with AKC’s Public Education Department and have been reading the materials they have sent to get ideas for our club. Their newsletter is very informative. I have been made aware that clubs around the country are now having a "Meet The Breed Seminar" at the local shows for the public to come and see the breed and talk to the breeder about characteristics. I noticed that they had this at Houston, but was not aware before I got there. I think this would be a good thing for us to become involved with so that more people can see our breed in a good light. If I could get some copies of our standard to send to people who are interested in doing this in their area and any other publications that we have that would be helpful, I would be goad to try and get this started. Several people have offered to help me develop a brochure on "Frequently Asked Questions". As a Board, please let me know how you feel about this and any other specific items you would like for me to address. Respectfully Submitted, Deena Harvey.
Discussion was made on what other publications the club has and who sends these publications out to membership/general public. Bert Hickman stated that he has sent Deena Harvey a copy of the following: The Illustrated Guide, Owners Guide to the Shar-Pei, and Chinese Shar-Pei Guide for the Owner. Bert suggested that the Board ask Deena to review and update the above guides. A motion was made by Barbara Byse and seconded by Marilyn Vinson that we discuss with Deena Harvey to consider solidifying to one committee sending out the public information pamphlets about the Chinese Shar-Pei. (This would include: The Illustrated Guide, Owners Guide to the Shar-Pei, Chinese Shar-Pei Guide for the Owner, The Breeders Guide, and the Chinese Shar-Pei videos) Motion passed.
Therapy Dog Committee Report Marilyn Vinson submitted the following report. First I would like to thank this Board for enabling the recognition program to come about. A special thanks you to Bob & Kay Rosenberger, Georgette Schaefer, and Ann & Bert Hickman. Without your personal support of these dogs and the program I doubt this would have ever been realized.
We were able to recognize nine (9) dogs this year. The feedback on the certificates and medallions prepared by Judy Durough, and the patches has been wonderful. Awards will be listed in the National’s issue of the Barker.
From the American Temperament Society, I have ordered and paid for a list of every Shar-Pei to be certified "ATT" to date. They will update us annually up to 1000 dogs for this price. As there are currently 116 dogs certified I think it will hold us awhile. Their organization will work with clubs to hold temperament testing.
I am including the requirements for recognition in this report so it can be published in the Committee Report in the Barker. Hopefully, as more members read it, more will participate in the program.
Randie Blumhagen is compiling a list of member’s dogs that received a CGC certificate for publication in the Barker also. Respectfully submitted, Marilyn Vinson.
Requirements for CSPCA Therapy Dog Recognition: Purpose: To recognize Chinese Shar-Pei participating in all levels of volunteer therapy dog work. To acknowledge their contribution to the community and the enhanced image of the breed. Dogs will be given recognition for each year they are in an active therapy dog program.
Requirements: Owner/Handler must be a member of CSPCA.
Goals: To encourage participation of Chinese Shar-Pei in activities that are beneficial to the community and the breed.
Versatility Committee Report This report outlines the awards and the minimum requirement for the awards. He would like to recognize that this report has been submitted him and he will forward a copy to the whole Board.
Regional Specialty Report Bert Hickman stated that this report from Chuck Suda is in the making with regards to the CSPCA Specialty and the guidelines and rules for putting on a CSPCA Regional Specialty. Bert has received a rough draft and he expects a formal report by the September meeting.
Marilyn Vinson asked the Board what the procedure is for submitting the Committee Reports. Bert Hickman stated that the reports should be submitted to the Board for review prior to being sent to the Barker for publication. Romana Arnold stated that in the past any committee reports and any other information that the President wanted the Board to review was put in a packet and given to the Board members two or three days prior to the meeting to read over and become familiar with. Bert stated that is what he would suggest the appropriate procedure. All committee reports and any other reports that the President wants the Board to review will be sent to the Secretary in advance so that the Secretary can submit these reports in a packet two to three days prior to the meeting. After a review from the Board the reports will either be sent onto the Barker via the Secretary for publication or they will be referred back to the committee.
Nominating Committee Georgette Schaefer stated that the Nominating Committee needs to be in place prior to September 15, 2000 according to the by-laws. A motion was Bryan Timby and seconded by John Hurley to nominate the following people for the nominating committee: East – Randy Blumhagen; Central – Grace Fritz; Western – Joni Monnich. Alternates – Roy Anderson and Pat Roach) The chair would be Grace Fritz. Motion passed. Potential alternate or replacements would be Barbara LaVere, Colleen Kehe, and Anna Payne. Bryan Timby said that he would contact the people and will report back to the secretary to file the report in the Barker.
AKC Delegate A motion was made by Marilyn Vinson and seconded by Barbara Green that the Board re-appoints Lee Arnold as AKC Delegate for a second two-year term. Motion passed with Romana Arnold abstaining. Bert stated that he would notify AKC regarding his re-appointment. Marilyn wanted to know if Lee would write up a synopsis of what is required and the duties of this position to be printed in the Barker so that the membership is aware of the requirements for this position.
Board Elections Georgette Schaefer asked the Board where she is to send the current Ballots (deadline Aug. 31, 2000). Board suggested that she mail the box on September 5th when Georgette gets back in town and that Bert will let Georgette know the name and address where she is to send the box of ballots.
UNFINISHED BUSINESS
Formation Of An Advertising Committee Jeff Mauk reported that he called several commercial people and found that was interest but that he did not go any further than that. He stated that he thought that he could get 10 ads per issue and had not thought about price. Bert stated that possible $1000-2000 per issue. Jeff thought that number was realistic.
Historian Bert stated that we needed to fill this position. Bert suggested that we could actually have two people one being the historian and one person that collects and maintains the materials. This second position would have a very secure waterproof, fireproof environment to store those items in. Bert suggested that we leave this as unfinished business and he will discuss this with Cathi DiGiacomo. The board agreed that we see that the items be preserved.
Disputed Hotel Bill for the 2000 National Show Site Gail Garrison reported that she has not heard from the hotel and that Ron Sayer sent a letter to the hotel on August 22, 2000. Bert stated that some rooms were damaged and that the hotel notified those individuals.
Ernest Albright Jr. Handler Grant Bryan stated that he sent a draft to all the Board members today and it just needs to a few minor changes and then will be ready for the Board to approve it. Bryan stated that the Grant was the same as discussed at the General Membership Meeting at Nationals except for all qualifying wins in the open class for Westminster is with a Shar-Pei.
Top 20 Invitational for 2001 Dawn has notified those individuals that would be eligible and to find out what their interest level is for the program. Bert stated that we would leave this as unfinished business. Discussion was made on changing this title to an Invitational Program. Discussion was also made on logistics of all involved for this next Nationals.
Performance ROM Bert reported that Jane Baumann is looking into it and will get back with Bert.
By-Laws Rules and Regulations Bert reported that Ron Sayer is currently reviewing the ones that are in question. Bert also stated that he is currently going through the minutes and organizing a director’s book. Bert stated that he couldn’t find where the Board adopted the Procedure’s Manual as it has always been in draft. Jocelyn stated that those items that went into the Procedure’s Manual went in as approved by the Board and that is why they were put into the manual. Bert stated that he wants to go through the manual and find out what items have and have not been approved by the Board. Kay suggested that Gail Tighe just starts from scratch and submits what she has to the Board for approval. Bert stated that he will discuss it will Gail Tighe and see what she wants to do.
NEW BUSINESS
Veteran Program Bert suggested that John Hurley head up the program as the promotional part of the veteran program and contacting all the affiliated clubs, AKC All Breed Clubs and all the superintendents about the veteran classes as the AKC events. Chuck Suda then would track the Top Veteran Dog and the Top Veteran Bitch. John stated that he would really like to get the program going, as all he currently has is veterans at home. Barbara Byse asked is we were also going to track Veterans in Obedience classes? Discussion was made and Barbara suggested that we look into it.
Splitting Classes By Coat Type It was suggested that Veteran and Bred-By classes be split by coat type. Georgette Schaefer asked if AKC or CSPCA determined this? Bert stated that the CSPCA Board would give direction to the clubs. Discussion was made by the Board on the different classes and shows that this would involve. A motion was made by Barbara Byse and seconded by Marilyn Vinson that at the 2001 Nationals that the Veteran and Bred-By classes be split by coat type. Motion passed.
Notifications of Face to Face Meetings A motion was made by Barbara Byse and seconded by Gail Garrison for face to face meetings that the directors receive eight choices of dates and three months advance notice in the effort to achieve 100% attendance of the directors at the meeting. Motion passed. Kay suggested that we also look at the dates that go along with Specialties so that the general membership may attend. Lengthy discussions were made on Board attendance at face to face meeting, location of those meetings and CSPCA paying for the expenses etc. Bert suggested that we refer this to a committee for discussion. Barbara Byse agreed to head up this committee and Bryan Timby said that he would be on this committee.
MBF, Inc. Web Site Georgette Schaefer stated that she had been contact back in May regarding the pictures that they have on their Web Site of Shar-Pei. They wanted us to update those pictures. Georgette asked for feedback from the Board, as we needed to complete that request. Bert suggested that we get pictures of Go Gorilla and Bang and submit these pictures to MBF. Bert stated that these were noted sires in the breed and that they both are deceased. One being a brush coat and one a horse coat and both kennels are no longer in existence. A motion was made by Barbara Green and seconded by Marilyn Vinson that a picture be selected of those two dogs and submit them to MBF, Inc. Motion passed. Barbara Green will select the two pictures and send them onto MBF, Inc.
Agenda and Approved Minutes on Web Site A motion was made by Marilyn Vinson and seconded by Barbara Byse that the agenda’s of Board meeting and approved minutes will be posted on the web site. Motion passed.
Directors Column Discussion was made regarding editorial comments regarding the director’s column. Bert stated that the motion that was passed was an open forum column to be written by directors. Bert wanted Jo Ann to be aware of this and it is completely up to the director to write something that they feel noteworthy.
Bryan requested that the list of Specialty clubs be divided by region and updated in the Barker. Bert said that he would contact Jo Ann.
Bryan also said that he had sent all the Board members a copy of an amendment to the By-laws. Any member of the CSPCA who is under indictment for matters prejudicial to the sport of pure bred dogs and or Chinese Shar-Pei specifically will be suspended from all privileges of membership including all voting and advertising privileges until the indictment is abrogated at which time all privileges will be reinstated upon receipt of court documents verifying their innocence. Bert stated that their records has been suspended by AKC and Bert wants to follow up with AKC and that he would send this amendment to Ron Sayer for review. Discussion was made that they are not being denied membership but being suspended of privileges.
A motion was made my Bryan Timby and seconded by Barbara Byse that the teleconference meeting be adjourned. The motion passed. (10:37 p.m. Central Time)
Respectfully Submitted, Georgette Schaefer, Secretary