Teleconference Board Meeting Monday April 10, 2000
Meeting of the Board of Directors held via teleconference call at 8:00 p.m. Central Standard Time. The following members were in attendance: President Bert Hickman, Vice-President Romana Arnold, Treasurer Kay Rosenberger and Secretary Georgette Schaefer. Eastern Directors: Barbara Byse, and Gail Garrison. Central Directors: Deb Cooper, Jeff Mauk, and Bryan Timby. Western Directors: Jocelyn Barker and Marilyn Vinson. Absent: Barbara Green. President Bert Hickman called the meeting to order at 8:05 p.m. Central Standard Time.
Old Business A motion was made by Barbara Byse and seconded by Marilyn Vinson to approve the March 7, 2000 minutes. Motion passed.
New Business A standing motion was made by Jocelyn Barker and seconded by Barbara Byse that the board waves the requirements regarding the by-law (Article 2 Section 4) that the written confirmation be received within seven days. Motion passed.
Treasurer’s Report Kay reported that the club has a total of $102,852.96. $22,000 in general fund, $65,000 show fund, $6,000 rescue fund, and $10,000 between the 2000 and 2001 National Specialty fund. We are staying stable. Bert would like Kay to include a forward looking statement in regards to anticipated expenditures and revenues. Kay suggested that this would more appropriately come from the Budget and Finance Committee.
Ad Hoc Committee A motion was made by Deb Cooper and seconded by Romana Arnold that Brad Robins now chair this committee. Motion passed.
ADOA Delegate A motion was made by Marilyn Vinson and seconded by Jocelyn Barker to nominate Deb Cooper to be the ADOA Delegate. Motion passed.
Barker/Directors Column Discussion was held on the establishment of a director’s column. Jo Ann Redditt suggested a minimum of 250 to 1000 words, which is a column to a full page. This column would include an article from one director from each region in each Barker. These articles should relate to the director’s region. This program will start in the July/Aug issue. The columns will first be written by directors elected within their region. The regional designated directors are Barbara Green, Jeff Mauk, and Marilyn Vinson. A motion was by Georgette Schaefer and seconded by Deb Cooper that a Directors' Column be established in the Barker. Motion passed.
Bylaws Rules & Regulations The board directed Bert to contact Ron Sayer and see if he would be interested in chairing this committee.
Historian Mary Ellen Tarman has resigned but Georgette Schaefer has not received a letter of resignation. The Board asked Bert to contact her and see what the status is regarding her position.
Membership Secretary Cathi DiGiacomo will continue through to complete the renewal process which is currently going on. Toward the end of the summer Jeff & Vicki Mauk will take over this position.
Regional Specialty Shows A motion was made by Jocelyn Barker and seconded by Kay Rosenberger to appoint Chuck Suda as chair of the Regional Specialty Shows. Motion passed.
Mentor Breed Program AKC would like the breed clubs to come up with a list of mentors for them. The Board will look at the current list and requirements to decide whether to change requirements or leave the program as is.
Ernest Albright Memorial Recognition Grant This will be two grants of money for juniors under one umbrella: (1) Westminster and (2) CSPCA National Specialty. Bryan Timby has donated $300.00 to establish the grants. Bryan Timby is currently writing up the guidelines for each grant. The Board had lengthy discussion on suggested guidelines for Bryan Timby to consider.
Division of Profits between the National Committee and Host Club
No decision needs to be made at this time on the percentage of profits returned to the host club. 2001 will be a learning year and a time to document all procedures. The host club for 2001 will receive 10% as our rule states this percentage in the contract. The procedure manual will be ready for 2002.
CSPCA Breeders Directory There is a disclaimer in our directory stating that CSPCA does not endorse any of the listed breeders. There is a concern regarding specific kennels. There was a recommendation that our web site contain new owners guides, how to buy a puppy and or a questionnaire etc. Our first step should be public education and we can begin to approach this through our web page.
Breeder Awards/Tracking Statistics Tabled
Persus Foundation No activity
Web Conferencing Bert has been looking into web conferencing and would like the following information from the Board members. He would like to know the following: do you have computer speakers, what type of computer, and speed of modem.
E-Mail/FAX Mail Ballots It was recommended that before an e-mail/FAX motion is called to a vote it would be open for discussion for three business days. Once the three business days have passed, the motion would be sent out for a vote. A motion was made by Jocelyn Barker and seconded by Deb Cooper to hold open all e-mail/FAX mail motions for three business days for discussion prior to vote. Motion passed.
AKC Registration (Blue Slip) Tabled
Western Director Bert has received bios on the following people: John Hurley, Joni Monnich, and Lynn Olds. He will be sending the bios to the Board members.
NEW BUSINESS
Formation of Advertising Committee Tabled
Webmaster Award A motion was made by Deb Cooper and seconded by Jeff Mauk to present a recognition award to Tom DiGiacomo for all the work that he has done for the CSPCA. This award would be presented at this years Nationals. Motion passed.
Entry Fee’s for Upcoming Nationals Tabled
Campaign Ads in Barker Jo Ann suggested that the Barker charge the same price for campaign ads as they do for rescue ads, which is $50.00. After discussion, the Board agreed to leave the price of campaign ads, as is which is $125.00.
Treasurer
Kay Rosenberger will be going back to school in the fall. She will finish out her term (Dec. 2000) but she will not be able to run for re-election. Kay discussed a possible plan to reduce the workload for the next Treasurer which included working with the previously selected bookkeeper. Bert explained that he had contacted Lynn Olds about the treasury position. A motion was made by Marilyn Vinson and seconded by Romana Arnold to bring Lynn Olds on as an assistant to work with the Treasurer. Motion passed with Kay Rosenberger abstaining. This would dispense with the process of hiring the bookkeeper and save the club money.
Kay reported to the Board regarding rescue donations, any donations made after Aug., 1999 are tax deductible. Kay needs a third signatory on the CSPCA account. Because of Bert’s fiduciary duties with other corporations he can not be the third signature. Kay asked if the Vice President would be the third signature. Romana agreed
A motion was made my Kay Rosenberger and seconded by Barbara Byse that the teleconference meeting be adjourned. The motion passed. (10:12 p.m. Central Time)
Respectfully Submitted, Georgette Schaefer, Secretary