TELECONFERENCE BOARD MEETING  TUESDAY, MARCH 7, 2000

.The Meeting of the Board of Directors held via teleconference call at 8:00 p.m. Central Standard Time. The following members were in attendance President Bert Hickman, Vice-President Romana Arnold, Treasurer Kay Rosenberger and Secretary Georgette Eastern Directors. Barbara Byse, Barbara Green, and Gail Garrison. Central Directors. Jeff Mauk. Western directors. Jocelyn Barker and Marilyn Vinson. Absent Central Directors Bryan Timby and Deb Cooper.

President Bert Hickman called the meeting to order at 8:05 pm Central Standard Time

Old Business

A motion was made by Marilyn Vinson and seconded by Barbara Byse to approve the January 26, 2000 teleconference minutes. Motion passed.

New Business

Discussion was made regarding the Bylaws (Article 2 Section 4). A motion was made by Jocelyn Barker and seconded by Georgette Schaefer that the Board waved the requirrement that the written confirmation be received within seven days. Motion passed.

Treasurer’s Report

Kay reported that the club has a total of $105,000 The general account has $23,400, Show account has $64,000, Rescue account has $7,300. National fund has $10,000 (which includes money held for Nationals in Florida and Washington). Kay reported that we have

received notification that the Rescue Fund is now tax exempt. We can now announce this in the Barker. All donations to the Rescue Fund are now tax-deductible. Kay will check with the accountant because there was no effective date in the letter.

Committee Reports:

ADOA Delegate - Tabled

AKC Breeder Referral - Dawn Walling

AKC Gazette Breed Columnist/The Barker -Jo Ann Redditt Jo Ann suggested that the Barker have a Directors column. One Director from each region would submit a column for each Barker. There would be three columns in each issue. Therefore each Director would have two columns a year to submit. Discussion on the representation of Directors was discussed i.e. regional directors and at-large Directors After lengthy discussion this is tabled until the next meeting. It was suggested that the Committee page be alphabetized Discussion made and the Board felt that Jo Ann Redditt would make the decisions for both the placement for information on the Charitable Trust and how the Committee page is set up. Charitable Trust can be removed from that page as it has its own page already. A suggestion was to place the Breeders Directory prior to the Specialty Show advertisements. The Board was in agreement as they felt it would encourage participation in the directory . A motion was made by Georgette Schaefer and seconded by Romana Arnold to list the breeders before the specialty show advertisements and all color advertising would be laid out in the front as done in the current issue of the Barker (January February 2000). Motion passed.

AKC Judges Education

Karen Kleinhans submitted her report and Bert will send out a copy of this report to the Board.

Annual National Specialty Show Coordinator

Cathi DiGiacomo - report submitted

Achievement Dogs

Obedience Dogs -Jeff Vidt, DVM

Performance Dogs -Jane Baumann

Therapy Dogs - Marilyn Vinson

Versatility Dogs - Lois Carter

Dogs would need to have two of the titles in any category to have an Achievement Title. (All titles are to be equal.) A motion was made by Marilyn Vinson and seconded by Barbara Byse to define a "versatility SharPei" that would earn two or more titles in two separate fields in any of AKC performance and conformation and any comparable titles from other organizations: United States Kennel Club, American Kennel Club, Canadian Kennel Club, North American Flyball Association, American Herding Breed Association, United States Dog Agility Association, North American Dog Agility Council, Therapy Dog International Incorporated, International Kennel Club titles. Motion passed

Budget & Finance

This position would work with the President Bert Hickman and the Treasurer Kay Rosenberger doing trend analysis, cost analysis and work with The Barker. This Committee would prepare a budget for the next two to three years and should have background in accounting and finance. Jocelyn explained who headed up this committee in the past and this committee is very important to the National Club. A motion was made by Kay Rosenberger and seconded by Georgette Schaefer that Bert Hickman chair this committee. Motion passed.

Bylaws, Rules & Regulations

Jocelyn explained that if a person was elected in an election when there was only one nominee for a single position as a director in a specific region as a single director then that person is a regional director. If a person was elected as part of a slate of two people nominated to serve as directors in the same region then those persons are elected at large. The board has previously agreed that if the person was elected at large then that person would live in that region and be nominated from that region but elected by the general membership (which means at large). Discussion on the Bylaws and how this is stated was discussed in detail by the Board. Another suggestion was to make the bylaws more clear. A motion was made by Jocelyn Barker and seconded by Marilyn Vinson that the person that was nominated and elected on a regional basis has an asterisk following their name and that it indicates that the person was elected on a regional basis. Motion passed. The Board needs to nominate a person to head this committee. This was tabled.

Western Director

Bert informed the Board that we need to replace Bob Rosenberger as Western Director as Bob has resigned from the Board. The following names were suggested:

Joni Monnich, John Hurley, Judy Welch, Lynn Olds, and Judy Dorough. It was suggested that Bert contact the people to see if they were willing to accept the nomination. If they are interested, they can send him a small paragraph about themselves. This replacement will be tabled until Bert gets back with the Board on who is interested in the position, at which time a new Western Director will be appointed by the Board.

Presidents’ Alliance

Currently the requirement is that four Board Members of local clubs must be members of CSPCA The Board discussed changing this requirement. A motion was made by Barbara Green and seconded by Marilyn Vinson that the President and one other officer must be a member of CSPCA. Motion passed with Romana Arnold and Jocelyn Barker abstaining. Bert asked about the Ohio Club and how it was doing regarding membership. Jeff Mauk called AKC and they said that regarding that the club has a 50-mile radius rule. This means that the Ohio Club cannot extend their radius to acquire the needed membership to keep the club active.

Procedures Manual

Bob Rosenberger has resigned from this position and therefore we need to nominate an individual to take over the procedures manual. A motion was made by Marilyn Vinson and seconded by Jocelyn Barker to ask Gail Tighe to head up the procedures manual committee Motion passed 

Webmaster Tom DiGiacomo has resigned from this position  A motion was made by Marilyn Vinson and seconded by Barbara Green to nominate Jody Hickman Motion passed

Junior Advisor

Cyndi Skinner submitted her proposal to the Board. Discussion was made on the specifics of the proposal. The Board would like to see her final proposal before approval. The Board would like to include both Nationals and Westminster scholarships under the Ernest Albright Recognition Award. This would include two awards valued at $300.00 each and they would have separate requirements. Further discussion was made on the requirements for each award.

Membership Secretary

Tabled. Jeff and Vicki Mauk expressed interested in this position.

Public Education

Deena Harvey has been approached and is willing to take this position. A motion was made by Marilyn Vinson and seconded by Kay Rosenberger to elect Deena Harvey as chairperson of the Public Education Committee. Motion passed.

Regional Specialty Shows

Kay suggested that this should go to the top Dog Committee chaired by Chuck Suda as he is already tracking specialty shows in his current position. A motion was made by Romana Arnold and seconded by Gail Garrison for Kay Rosenberger to contact Chuck Suda and see if he will accept the position of Regional Specialty Show chairperson. Motion passed with Kay Rosenberger abstaining.

Rescue Administrator

A suggestion was made to make Deb Cooper the chair of the Rescue Committee and the other individuals co-chairs This action would therefore delete the title Rescue Administrator. A motion was made by Romana Arnold and seconded by Gail Garrison to nominate Deb Cooper as the Chairman of the Rescue Committee and to retitle it the Rescue Organization. Motion passed.

Top Twenty Invitational

Dawn Stefanski has agreed to take this committee over again. A suggestion was made that if this is to begin with the 2001 Nationals, Dawn would need to work with Cathi DiGiacomo and the host club to coordinate with them time slots, etc. A motion was made by Kay Rosenberger and seconded by Marilyn Vinson to appoinT Dawn Stefanski the Top Twenty Invitational Committee Chair and to begin with the 2001 National Specialty. Motion passed.

CSPCA Nationals~ Six-month Rule for judging National Specialty

A motion was made by jocelyn Barker and seconded by Romana Arnold to amend the previous motion regarding the six-month rule of a conformation judge not judging Chinese Shar-Pei prior to the National Specialt to begin in the year 2001. (Which excludes Sweepstakes, Futurity Maturity and Non-Regular classes; these judges. except for the Futurity Maturity, will not have any prohibition in their contracts. Futurity/Maturity judges will have a three-month rule not to judge any Chinese SharPei before Nationals.) Motion passed. The current Dog judge for our 2000 Nationals is Chuck Herendeen. Ben spoke with him regarding the 90-day rule. (He judged a class of Chinese Shar-Pei within the 90 day prohibition period and currently has a May 14 assignment.) Doll Weil will be taking over the Dog Class assignment in place of Mr. Herendeen. The judge chosen to officiate at the Futurity/Maturity also had accepted an assignment to Chinese Shar-Pei during the 90 day prohibition period and was not willing to cancel that assignment and so the new judge for Futurity Maturity is Anitra Cuneo.

Miscellaneous

Kay wanted the Board to be aware that if it

chooses to continue with the President’s plan to continue to hold monthly teleconferences (approximately 2 hours in length), there will be about an $6,000 increase in our expenses in a year. This converts into about 134 new members, which is about 7% of our present membership. Bert is looking into an internet web phone capabilility (which would allow telephone conference calls to be made at very minimal costs). However, it would require a one time capital expenditure of approximately $1500. This system, if acceptable, would eventually save the Club several thousand dollars a year in telephone expenses. Bert is also looking into other possible communication alternatives. A motion was made my Barbara Byse and seconded by Georgette Schaefer that the teleconference meeting be adjourned. The motion passed. (10:10 pCentral Time)

Respectfully Submitted,  Georgette Schaefer, Secretai