Chinese Shar-Pei Club of America, Inc.   Teleconference Board Meeting Wednesday, January 26, 2000

Meeting of the Board of Directors held via teleconference call at 8:00 p m. Central Standard Time. The following members were in attendance: President Bert Hickman, Vice-President Romana Arnold, Treasurer Kay Rosenberger and Secretary Georgette Schaefer; Eastern Directors: Barbara Byse, Barbara Green, and Gail Garrison; Central Directors: Deb Cooper and Jeff Mauk; Western Directors: Jocelyn Barker and Marilyn Vinson. Absent: Western Director Bob Rosenberger and Central Director Bryan Timby. President Bert Hickman called the meeting to order at 8:03 p.m. Central Standard Time.

Old Business:

Bert requested that Georgette read what the agenda was for the December 1, 1999 Board teleconference. The discussion topics included: ROM performance Award, Board vote to destroy Aug. 99 ballots, Affiliated Club Committee disband, Financial Report from 1998 and 1999 Nationals, change percentage of profits with respect to National Show Committee and host club (tabled), Top Dog chair replacement, combine Regional Specialty paperwork with Top Dog functions, Versatility Awards Committee, sponsorship of Juniors to Westminster (tabled), job descriptions for Board positions, committee reports from chairpersons, code of ethics update, 2000 Nationals update, Presidents Group update, membership drive update, Vice President replacement, Specialty points at regional shows at Nationals, Barker issues, Ernest Albright memorial recognition (tabled), Marybeth O’NeiI mentor breed program. Discussion on any old business. Jocelyn asked if we were waiting on Bryan Timby research regarding the Ernest Albright memorial recognition award. Bert said "yes"

New Business:

Ad Hoc Committee on the Barker: Bert explained that this is type of committee is one appointed for a limited time to address a specific issue. Jocelyn stated in 1990 the CSPCA hired a consulting firm that did a review on the Barker, which lead to the first bidding on the Barker. This material is in one of the boxes that she has sent. Jocelyn stated that the current contract of the Barker with Jo Ann Redditt goes through the end of the year 2000. Bert explained the emphasis of the Ad Hoc committee is a broad review of The Barker to evaluate several different options and come back to the Board with a report on their findings. President Bert Hickman asked Deb Cooper to head up this committee and to select two or more people, who have not been affiliated with the Barker in any way, to assist her with this committee. The Board held discussion on this committee. Bert then asked for a motion to be made to establish this committee. A motion was made by Marilyn Vinson and seconded by Barbara Byse to form this Ad Hoc Committee for the Barker. Motion passed.

Membership Drive:

Cathi DiGiacomo sent all Board members an update on the Membership Contest, which runs from July 1,1999-January 20, 2000. The Club has 188 new members. Breakdown of how these memberships were received is as follows: The Barker applications 66, AKC brochure applications 53, web page applications 45, and phone fax 14.

Teleconference Meeting Length/Frequency/Cost:

Bert stated that he wanted the meetings to last only two hours and that if necessary we would have them monthly. He also stated that he would look into the idea of web conferencing as it may cost less than the current teleconferencing by phone. Discussion was held regarding the set up of web conferencing. Bert said he would look into the details and get back with the Board. He thought that the maximum cost would be $150 per individual Board Member.

Financials:

Bert stated that he would like for the Board to hire a bookkeeper to assist Treasurer Kay Rosenberger. Kay has found someone to assist her for $25.00 per hour. This assistant would be running credit cards through the machine and depositing checks. Kay stated that this bookkeeper would work three (3) hours a week during the slow times and would work up to ten (10) hours a week during membership renewal periods. Kay estimated (worse case) that the club would spend ($4-6, 000 a year) on this position. Discussion was made by the Board regarding this position. Bert requested that a motion be made to hire this service. A motion was made by Deb Cooper and seconded by Barbara Green to hire a bookkeeping service to assist Kay Rosenberger. Motion passed with Kay Rosenberger abstaining.

Barker Raffle:

On August 8, 1999 the Board had passed a motion to establish a front cover raffle of The Barker. Due to the resignation of the individual that was going to establish guidelines, a motion was made by Romana Arnold and seconded by Jocelyn Barker to suspend the implementation of the motion and to look at it in the future. Motion passed.

Events Calendar:

Bert has requested from all Board members that they submit to Secretary Georgette Schaefer any deadlines and dates for all events that the Board and or membership should be aware of to be placed on this calendar. It will be published then it will be corrected accordingly.

Legal Counsel:

Bert stated that he would like to appoint Ron Sayer as legal counsel. Discussion was held regarding the procedure of new and previous counsel. A motion was made by Marilyn Vinson and seconded by Gail Garrison to notify the current legal counsel to terminate his services and to obtain services from Ron Sayer. Bert stated that he is licensed in Alaska and California. Bert would like to have him listed in the Barker as Legal Counsel to the CSPCA. Board discussed this position in length. Marilyn Vinson made a motion and seconded by Gail Garrison to appoint Ron Sayer as Legal Counsel. Motion passed with Jocelyn Barker abstaining.

Presentation at Nationals of flowered dogs:

Bert has received a request to put on a presentation on flowered dogs at Nationals. Discussion was held on the current Standard of our breed. Bert stated that he was not in favor of this kind of presentation, as it did not support our Standard. The Board held a lengthy discussion regarding this presentation. A motion was made by Romana Arnold and seconded by Gail Garrison to send a letter to this individual not allowing the presentation at this years Nationals. Motion passed with opposition by Jocelyn Barker.

Linda Trustman Update:

Marilyn Vinson explained the situation and the Board discussed the options that the club has regarding this situation. The Board requested that Georgette, Secretary send a letter to Linda Trustman informing her that according to CSPCA Bylaws that the Club matches all AKC penalties. This information will also be published in the Baker according to CSPCA Bylaws.

Central Ohio Club:

Bert informed the board that this club was having problems with keeping members. Jeff Mauk talked with the two members of this club and talked with other people on how to keep this club going. Bert would like to do everything he could to save the club and keep its status. He feels that the Board should do everything they can to help all clubs stay alive. The board discussed many options for this club and all clubs that have similar situations.

Affiliated Clubs:

Discussion was made on what the original committee did to assist the affiliated clubs. The Board discussed at length the role of the affiliated clubs and he Presidents’ Group. The Board felt that the Presidents’ Group should encompass some of the ideas of the affiliated clubs. A motion was made by Kay Rosenberger and seconded by Deb Cooper to request that Bryan Timby form a new committee (name to be determined) to combine the affiliated Clubs and the Presidents’ group. Bryan would be the Board delegate:

his first duty will be to find a local club president to head this committee up and to work with Bryan during the initial stages. Bryan would provide a mission statement that would include "to provide, assistance and unite all local clubs". Motion passed. Gail Garrison stated that she has reserved a room for this group to meet at Nationals on Wednesday May 24th. She also stated that she has reserved a room for the General Membership meeting to be held on Thursday, May 25th.

Awards Coordinator:

Discussion was made on what this position would entail. A motion was made by Jocelyn Barker and seconded by Georgette Schaefer to appoint Judy Dorough chair. This position would receive the information from each committee on any awards that are to be given, implemented and or ordered. Motion passed. A second motion was made by Jocelyn Barker and seconded by Marilyn Vinson that the Board dissolve the CSPCA Service Awards Committee and send a letter to Bobbi Philipps thanking her for her service on this committee. Motion passed.

Breeder’s Award: Tabled Tracking Statistics: Tabled Committee Review: Tabled Ethics Committee: Tabled Judges’ Contract:

Bert asked Jocelyn what the status was on this years contracts. Jocelyn has sent copies to Gail Garrison and forwarded originals to Cathi DiGiacomo. She was also asked to send a copy to Jo Ann Leistner.

Splitting Bred-By Exhibitor Class:

Bert stated that he had a request to split BBE class by coat type at Specialty shows. Gail stated that for this year’s Nationals it would be too late. They would not have enough trophies and the premium list has already been sent in for publishing. He stated that the Board should get the word out that the clubs could do this at their shows.

Webpage and Barker Committee Updates:

Bert stated that he felt that this was the job of the Secretary to work with the CSPCA Webmaster and The Barker Editor to make sure these information sources are kept up-to-date.

Perseus Foundation: Tabled

Newsletter Awards:

The Board felt that since this is related to local clubs that this should be included in the new committee that Bryan Timby is chairing.

A motion was made my Barbara Byse and seconded by Georgette Schaefer that the teleconference meeting be adjourned. The motion passed. (10:08 p.m. Central Time)

Respectfully Submitted,  Georgette Schaefer, Secretary