Chinese Shar-Pei Club of America Rescue Fund Resolutions and Guidelines

((Approved at February 2004 CSPCA Board Meeting)

Resolutions and Guidelines

  1. At all times the majority of trustees must be members of the Board of Directors of the Chinese Shar- Pei Club of America.
  2. The Trustees agree that the Board of Directors of the Chinese Shar-Pei Club of America have the right to determine the number of trustees and have the right to appoint or request the resignation of any Trustee.
  3. There shall be at least three Trustees of the CSPCA Rescue Fund. The majority of Trustees for the CSPCA Rescue Fund shall always be members of the Chinese Shar-Pei Club of America.
  4. To prevent conflict of interest, should a grant application be submitted by a group in which a Trustee is involved, said Trustee shall refrain from voting or commenting on said grant request.
  5. With the exception of emergency situations that will be defined in Section 7 below, funding will be granted to eligible groups once a year. With the exception of emergency situations that will be defined in Section 7 below, funding will be granted only to groups that are recognized by the Chinese Shar-Pei Club of America to receive funding assistance.
  6. With the exception of emergency situations, in order to be recognized by the Chinese Shar-Pei Club of America Rescue Fund as eligible to receive funding assistance, the group must have at least one member in good standing of the Chinese Shar-Pei Club of America, must be tax exempt pursuant to section 501 (C) (3) of the Internal Revenue Code ( or the Canadian equivalent ), or the corresponding section of any future federal tax code, must have a clearly defined set of guidelines reviewed and approved by the Trustees of the Chinese Shar-Pei Club of America Rescue Fund, and must have an approved adoption contract which is between said group and all adopters. At least one CSPCA member shall be either on the board of the rescue group, if the group has a board of directors, or should be in a leadership role and serve as liaison with the CSPCA Rescue Fund.
  7. The Chinese Shar-Pei Club of America Fund will donate funds to animal shelters and/or individuals assisting in emergency situations. Such emergency situations shall be defined as those situations involving large numbers (at least 15) of Chinese Shar-Pei which are seized, or rescued from inhumane conditions. In the case of individuals, the individual must be a member in good standing of the Chinese Shar-Pei Club of America. In the event of a large rescue, meeting the "Emergency Funds" criteria, the dogs pulled will not be eligible for additional funding at the time the year end funds are distributed. This does not include funds that the Rescue Fund may raise, in addition to the ER funds, or individual donations sent to the CSPCA Rescue Fund specifically for the rescue/dogs using the ER funding.
  8. The CSPCA Rescue Fund will make all efforts to always have a minimum amount of $5,000 in the fund for emergency situations as defined above.
  9. The CSPCA Rescue Fund will grant funds to those groups who send in application for grants by the Application deadline each year. Such application shall include a completed grant request form, with attachments which will include a statement of that year’s expenditures and relevant supporting documentation. Funds will be granted within sixty days of the application deadline and will be based on the percentage of dogs rescued in the pool of those groups who have applied for funds. As example, 5 groups submit application for funding assistance who have satisfied eligibility for funding requirements. The total number of dogs across all five groups totals 50. Group 1 rescued 5 dogs, Group 2 rescued 15 dogs, Group 3 rescued 3 dogs, Group 4 rescued 15 dogs, and Group 5 rescued 12 dogs. The balance in the fund is $2,750, therefore $1,750 will be distributed as follows:
    • Group 1 –10% of $1,750 = $175.00
    • Group 2 –30% of $1,750 = $525.00
    • Group 3 –6% of $1750 = $105.00
    • Group 4 –30% of $1,750 = $525.00
    • Group 5 –24% of $1750 = $420.00

    The Fund shall grant funds directly to organizations who rescued the dogs, paid the expenses for said dogs, and placed said dogs. The individual groups should be the parties submitting the grant requests and documentation.

    Grant requests will be considered based on number of pure-bred Chinese Shar-Pei rescued and/or adopted during each calendar year. The goal of the Chinese Shar-Pei Club of America Rescue Organization is to provide funding assistance to as many eligible pure-bred Chinese Shar-Pei rescue groups as possible. Any organization who requests grant funding whose rescue/adoption ratio is in question could risk continued grant funding. The Rescue Fund may request additional documentation relative to expenses and adoptions prior to awarding funds.

    To receive funds, all Rescue groups should have a diligent spay/neuter policy as well as a microchip program.

    The CSPCA Rescue Fund funds are intended to help with costs associated with rescue dogs, but are not intended to support the same dogs, long term in rescue. For this reason, dogs who remain in rescue long term (more than 1 year) will not be eligible for additional funds. Rescue funds are not intended for long term care of dogs. The Trustees of the CSPCA Rescue Fund shall have final say regarding how funds from the Fund are disbursed.

  10. The Chinese Shar-Pei Club of America Rescue Fund shall maintain a Website, which will be linked to the Chinese Shar-Pei Club of America Site.
  11. The Fund will report regularly to the CSPCA Board of Directors, and at least semiannually to the CSPCA membership as a whole relative to funds raised, fund dissemination and in turn the Fund shall be given all possible opportunities for fund raising.

Revised April-2012

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